The Impact You'll Make

The Administrative Assistant will have responsibilities for providing office services support to the organization on a daily basis.  This position will have a number of general administrative duties supporting our vehicle programs, records management, mail services, office supplies, facilities maintenance and more.

What You’ll Be Doing

Responsibilities for this position may include, but are not limited to, the following:

Administrative duties, including, but not limited to, answering phones, checking in visitors/guests, providing Wi-Fi access, and administering the photo access badge system. Effectively responding to inquiries through phone and email. Maintaining office supplies through procurement management systems. Manage mail services for the building including organizing and maintaining mailroom supplies, postage, and coordinating maintenance of equipment as needed. Support local conferences & meetings, conference room preparations, and appointments, including ordering food if needed.   Records Management – In accordance with the record retention policy, work with sites to support the records retention and storage program with external storage companies. Administrative support to Danfoss facilities teams on building issues that may arise, as well as coordinating vendor and contractor activities. Create and maintain standard operating procedures for all assigned duties. Performs other related duties as assigned. What We're Looking For

In order to be considered for this position you must meet the following criteria:

Excellent customer service skills/customer mindset/can-do attitude. Must be able to multi-task, is a problem solver and self-motivated. Reliable and punctual. Excellent verbal and written communication skills. High school education or equivalent 2+ years’ experience in a professional office environment Proficient in MS Office Suite Must have a valid driver’s license
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times.  What You'll Get from Us

 

We promote from within and support your learning with mentoring, training, and access to global opportunities. You’ll have flexibility, autonomy, and support to do your best work while maintaining a healthy work-life balance. Your well-being matters to us. We strive to create an inclusive work environment where people of all backgrounds are respected, and valued for who they are. You’ll receive benefits like 13th salary, annual bonus, paid vacation, pension plans, personal insurance, and more. These vary by country and contract, but they’re worth asking about—we think they’re pretty great.


Salary Range: 45K -  55K USD
Location: Loves Park
Workscheme: On site Ready to Make a Difference?

 

If this role excites you, we’d love to hear from you! Apply now to start the conversation and learn more about where your career can go with us.

 

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected category.