Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Our Americas Distribution & Service Division (ADSD) provides governance and administration of Cat® dealers across the U.S., Canada, and Latin America. 

As the Administrative Assistant for the Southern US District, you will play a critical role in supporting the Southern US District by streamlining communication, managing key meetings, and coordinating reporting processes for the Southern US District team.

Additional Information:

Location:  Houston, TX (United States)Required Travel: Up to 5% (Domestic).US Work Authorization Sponsorship Offered: None.Relocation Assistance Offered: None.

What You Will Do:

Communication & Coordination:Serve as the central point of contact between Caterpillar dealer-facing teams, industry partners, executive assistants, and Dealers.Schedule and manage Leadership Table meetings, Dealer Profile prep sessions, Caterpillar review meetings, and Dealer Financial Reporting System planning.Coordinate 1:1 meetings and ongoing calendar management for Caterpillar industry peers, Dealer leadership (VP, SVP, EVP, etc.) and Dealer Principals.Prepare executive summaries for SVP-level visits to Caterpillar Dealers.Log and route customer issues from CIC or other sources to appropriate representatives, ensuring proper documentation and closure.Manage DocuSign routing for legal documents requiring Dealer Principal/VP signatures.Organize Dealer recognition efforts (anniversaries, holiday cards, etc.).Monthly Reporting and Documentation:Support budget reviews and Annual Business Plan (ABP) submissions.Compile and submit safety reports for the Southern US District.Review lease vehicle reporting.Prepare staff meeting metrics and materials.Maintain and update Caterpillar/Dealer contact lists for mailing and communication.Create and submit expense books for the Southern US District Director.Major Meeting Support:Provide logistical support for key district events, such as the Southern US District Council, Marketing & Digital Conference, Fall Planning, and Annual Business Planning.Secure venues, manage catering and hospitality needs, and coordinate calendar invites and scheduling.General office administration duties (answering telephone, taking messages and answering routines questions, maintaining vacation schedule and master schedule of whereabouts for staff, typing and distributing memos, meeting minutes and presentations for staff, facilitating domestic and international travel arrangements, assisting in payments, expense processing, and charge card reconciliation).Other duties as assigned by Caterpillar management from time-to-time.

What You Have (Basic Qualifications):

Previous administrative experience supporting senior leadership (ex. Directors, etc.).Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors with various levels of the organization.Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
 

What You Will Get:

Through it all, we are one team – creating and delivering world-class components and solutions superior to the competition.  Learn more about the Caterpillar Experience.

About Caterpillar:

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

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Summary Pay Range:

$24.60 - $36.90

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

Medical, dental, and vision benefits*

Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

401(k) savings plans*

Health Savings Account (HSA)*

Flexible Spending Accounts (FSAs)*

Health Lifestyle Programs*

Employee Assistance Program*

Voluntary Benefits and Employee Discounts*

Career Development*

Incentive bonus*

Disability benefits

Life Insurance

Parental leave

Adoption benefits

Tuition Reimbursement

       

* These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

Posting Dates:

September 2, 2025 - September 15, 2025

Any offer of employment is conditioned upon the successful completion of a drug screen.     

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.  Qualified applicants of any age are encouraged to apply.

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