Columbia Threadneedle Investments Luxembourg is looking for an administrative assistant to support our Office manager in maintaining operational efficiency, support our senior leadership, and ensure continuity in administrative and executive functions.

How you'll spend your time

Working a minimum of 4 days a week in the Luxembourg office, with the possibility of 1 day per work working from home (subject to relevant tax/cross border working restrictions), you will be working closely with the Office Manager, to provide essential support in the following areas:

- Help maintain the office environment and reception duties.

- Sorting and distributing post and organising couriers.

- Processing invoices and expense reports.

- Document scanning, copying, and filing.

- Ordering office and kitchen supplies and maintaining equipment.

- Diary management and meeting room preparation.

- Organising business travel and team events.

- Supporting quarterly Board of Directors meetings.

- Acting as an additional contact point for suppliers and service providers.

To be successful in this role you will have

Ability to manage multiple tasks efficiently and prioritize effectively.Strong attention to detail in scheduling, filing, and document handlingAbility to interact confidently with internal stakeholders and external vendorsProfessional verbal and written communication in English (+French or German is a plus)Works well in a team environment, supporting colleagues and leadership.Proactive in identifying ways to assist and improve office operations.Comfortable using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

It would be great if you also had

French or German

Experience with expense reporting systems and travel booking platforms.

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

 

Full-Time/Part-Time

Full time

Worker Sub Type

Permanent

Job Family Group

Business Support & Operations