About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.

Job Title:   Administrative Assistant

Job Summary: 

EMCOR Facilities Services has an immediate opening for a Full Time-Temporary Administrative Assistant in Middle River, MD.  The Administrative Assistant will report to the Lockheed Facility Manager and/or EMCOR Facility Manager daily to receive the work assignments in regards to scanning documents and will provide quality service and high work standards while maintaining a professional working environment.

Responsibilities will include, but not limited to, scanning technical drawings, maps, blueprints, etc. and file electronically. Labeling/titling of all documents accurately and segregating into appropriate folders whether electronic or physical folders. Maintaining a list of documents that have been scanned onto a master sheet for reference by the client. 

This position is responsible for management of the LM Buildings program.

Responsibilities will include, but not limited to, verifying Lockheed Martin Asset Program is maintained/updated and data entry of all assets into the LM Buildings program. Verifying assets with type, location, manufacturer information is correctly entered into the system. This position will require in-depth review of work orders and preventive maintenance tasks to reconcile and adjudicate. Working with field staff review all work orders for accuracy and completeness as well as correct scheduling for maintenance work.  Amend, add, or delete work orders as required to ensure high accuracy of preventative maintenance schedules.

Essential Duties and Responsibilities:  

Scan, track, report, technical drawings, maps, or other documents as identified. File all documents into electronic or physical files accurately

Communicates effectively with Client Site Manager to determine service needs. Coordinates with EMCOR and Lockheed management teams.

Investigate, develop and implement processes or activities to reduce or contain costs, increase quality levels and meet standards. Utilize technical competency, relevant work experience and comprehensive / diverse facilities engineering knowledge to generate creative solutions.

Promote commitment to environmental health and safety by adhering to safety practices, investigating concerns and making recommendations. 

  Qualifications:  

Education

High School diploma or equivalent.

Business Experience

1-3 years experience in data validation and analysis.

Licenses/Certifications

Must be a U.S. citizen with valid U.S. driver’s license.

Language Skills

Ability to read and interpret documents such as operating and maintenance instructions, and interpretation of technical drawings.  Ability to speak effectively before groups of customers or associates of the organization.

Technical Qualifications & Skills

 Ability to write routine reports and correspondence utilizing computer skills and ability to communicate effectively via email and internet use.

Excellent customer service and communication skills.

Consistent demonstration of the ability to proactively identify potential problems or opportunities, analyze issues using all appropriate resources, develop alternatives and arrive at the optimum approach to mitigate problems or exploit opportunities.

Microsoft Office Abilities: Above Average - Excel, Outlook, Word, and PowerPoint proficiency.

Outstanding organization skills expected in order to maintain the client facility records and audit reports. 

 

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled