Job Title: Administrative Assistant

POSITION IS PART-TIME WORKING 24-30 HOURS A WEEK!!!

Job Description

The Administrative Assistant will manage DOT compliance paperwork, handle accounts payable and receivable, and oversee all billing processes using QuickBooks. The role involves entering parts, managing purchasing and purchase orders, recording transactions, preparing reports, and ensuring accurate accounting data. Responsibilities also include opening and closing work orders, sending information to the controller for billing, processing accounts receivable as needed, and handling data entry projects using Excel.

Responsibilities

Manage DOT compliance paperwork.Handle accounts payable and accounts receivable.Oversee all billing processes using QuickBooks.Enter parts into the system and manage purchasing and purchase orders.Record transactions and prepare reports.Process accounts payable and accounts receivable, fact-check accounting data, and reconcile company accounts.Open and close work orders as needed.Send information from work orders to the controller for billing.Process accounts receivable as needed.Conduct data entry projects using Excel.Perform scanning, filing, and other clerical tasks.

Essential Skills

Proficiency in data entry and computer skills.Experience with Excel, including Excel data entry.Knowledge of accounts payable (AP) and accounts receivable (AR) processes.Administrative support and customer service skills.Proficiency in Microsoft Office, including Outlook and Excel.Strong administrative and clerical skills.Experience with QuickBooks.

Additional Skills & Qualifications

Previous experience with purchase orders.Strong email and office support skills.

Work Environment

This is a part-time position, working Monday, Wednesday, and Friday from 8:00 AM to 5:00 PM with flexible hours, totaling 24-30 hours a week to start. The dress code is jeans and a nice shirt. The office is small, with only two other people and the owner. Interaction with the shop team is frequent, requiring the ability to maintain composure in a fast-paced environment.

Job Type & Location

This is a Contract to Hire position based out of Tulare, California.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tulare,CA.

Application Deadline

This position is anticipated to close on Sep 4, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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