Description Position: Administrative Assistant Location: Honolulu - 100% onsite position, O'ahu Employment Type: Full-Time Robert Half is proud to partner with an innovative and growing company to help find an exceptional Administrative Assistant for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you! What You’ll Be Doing: As the Administrative Assistant, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include: + Managing daily administrative tasks and providing operational support for the division. + Coordinating and maintaining schedules through seamless calendaring and scheduling for team members. + Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation. + Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date. + Documenting and maintaining thorough records of purchases and expenses for reporting purposes. + Assisting with job setup and tracking processes within operational systems to keep internal workflows on track. + Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations. + Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives. + Participating in scheduled meetings, documenting minutes, and supporting leadership discussions. Tools and Software You'll Use: + Excel: Create and manage spreadsheets; perform accurate data entry and reporting. + QuickBooks Online: Perform financial data support tasks for invoice handling and expense tracking. + Google Calendar: Manage schedules efficiently for effective time optimization. + Estimating Software: No experience required; training will be provided. Requirements What We’re Looking For: + Experience in an administrative support role where prioritizing multiple tasks and attention to detail were key. + Strong organizational and multitasking abilities with the ability to meet deadlines under pressure. + Proficiency in Excel, including tasks such as data entry, spreadsheet creation, and basic formulas. + Excellent verbal and written communication skills to collaborate with internal and external stakeholders. + Familiarity with financial tasks such as invoice tracking and reporting—experience with QuickBooks Online is a plus. + A proactive, problem-solving mindset with a focus on accuracy and efficiency. + Prior experience in fast-paced industries such as construction, operations, or professional services is an advantage but not mandatory. Why You’ll Love This Role: + Be part of a forward-thinking team in an established company committed to growth and innovation. + Enjoy exposure to executive leadership and opportunities to grow your career. + Join a collaborative and supportive work environment with resources to help you succeed. + Competitive salary, benefits, and opportunities for professional development. Apply Today! Does this sound like the opportunity you’ve been waiting for? We want to hear from you, and you can connect with Erica Huggins directly, or submit your application today through Robert Half for a chance to thrive with a company that values your skills and expertise. All resumes and inquiries will be kept confidential. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. 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