Position Summary: The Receptionist and Facilities Coordinator plays a key role in ensuring the smooth operation of the office environment. This position provides professional front desk support and coordinates a variety of administrative and facilities-related services. The role supports day-to-day operations, promotes a welcoming and efficient workplace, and ensures adherence to company standards and procedures. Key Responsibilities: • Serve as the first point of contact for visitors and callers, providing professional and courteous service. • Manage calendars, schedule meetings, and coordinate room bookings and resources. • Support planning and execution of internal events and meetings. • Maintain organized filing systems and ensure timely access to business documentation. • Monitor and respond to inquiries via the central phone line and email, escalating as needed. • Sort and distribute incoming mail and dispatch outgoing communications. • Process invoices and vendor payments in accordance with company guidelines. • Liaise with internal teams and external vendors to coordinate office moves, furniture needs, and contractor access. • Maintain inventory of office supplies and place orders as needed. • Coordinate staff training logistics including scheduling, confirmations, and cancellations. • Prepare regular and ad-hoc reports and dashboards using collected data. • Ensure all office facilities, supplies, and technology are functioning properly. • Manage floor access and security protocols to maintain a safe work environment. • Support change management initiatives and contribute to continuous improvement efforts. • Build and maintain effective relationships with internal and external stakeholders. Qualifications: • 1–2 years of relevant experience in administrative or facilities coordination. • Post-secondary education in a related field is preferred, or an equivalent combination of education and experience. • Strong organizational and multitasking skills with the ability to prioritize effectively. • Excellent verbal and written communication skills. • Strong customer service orientation and problem-solving abilities. • Ability to exercise sound judgment and act quickly when needed. • Proficient in Microsoft Office Suite and other relevant tools. • Collaborative team player with a proactive and adaptable approach. Job Details: + Length of Contract: 12 months + Possibility of Extension?: Yes + Possibility of FTE?: Yes + Toronto, Ontario + Is this role remote?: No – in office 5 days/ week + Hours of Operation: 8:30 pm – 5 pm Pay and Benefits The pay range for this position is $18.00 - $23.00/hr. Workplace Type This is a fully onsite position in Toronto,ON. À propos de TEKsystems et TEKsystems Global Services Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l’entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d’Allegis Group. Découvrez d’autres informations à TEKsystems.com. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.