Description We are looking for a meticulous Administrative Assistant to join our team in Hoover, Alabama. This Contract to permanent position offers the opportunity to work in a dynamic environment, supporting a growing organization. While the role allows for remote/hybrid work, candidates must be local to the area for occasional in-office responsibilities. Responsibilities: • Manage and process paperwork related to course completion, including issuing certificates and submitting documentation to institutions. • Answer phone calls and answer customer questions regarding program • Respond to inquiries from educational institutions regarding course details and provide clear and precise correspondence. • Coordinate and send informational packets to schools while maintaining accurate records. • Assist with data entry tasks, such as uploading products to the website and proofreading content for accuracy. • Utilize Canva to create newsletters, event materials, and other graphic content for school communications. • Collaborate with team members using Slack to ensure seamless communication and task management. • Perform occasional administrative tasks in Word and Excel to support daily operations. • Maintain organized records and documentation to ensure efficiency in administrative workflows. Requirements • Proficiency in Microsoft Word and Excel for administrative tasks. • Familiarity with Canva for creating graphic content and materials. • Experience using communication platforms such as Slack to coordinate with team members. • Strong attention to detail and organizational skills for managing paperwork and data entry. • Ability to handle inbound calls and respond professionally to inquiries. • Basic knowledge of Adobe Acrobat for document management. • Local residency to the Birmingham, Alabama area, with the ability to work remotely and attend in-office tasks as needed. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .