Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. In this role, you will play a key part in ensuring the office runs smoothly by handling a variety of administrative tasks and supporting the operations team. This position offers an excellent opportunity for someone with strong organizational skills and a proactive mindset. Responsibilities: • Manage daily administrative tasks, including scheduling appointments, coordinating meetings, and maintaining office records. • Answer incoming calls professionally and direct them to the appropriate team members. • Perform data entry tasks with accuracy and efficiency to maintain organized records. • Serve as the main point of contact for vendors, ensuring timely communication and resolution of issues. • Assist with basic payroll tasks and ensure all information is properly documented. • Support the office manager and operations manager by taking on additional workload as needed. • Utilize QuickBooks and Microsoft Office Suite to complete administrative projects. • Maintain a welcoming and organized reception area while handling receptionist duties. • Help manage office supplies by tracking inventory and placing orders when necessary. • Collaborate with team members to improve administrative processes and workflows. Requirements • Minimum of 2 years of experience in administrative support or a related role. • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Basic knowledge of QuickBooks for handling financial tasks. • Strong organizational and multitasking skills with attention to detail. • Must be bilingual in Spanish and English with strong verbal and written communication skills in both languages. • Ability to work independently while being a team player. • Comfortable handling inbound calls and managing vendor relationships. • Familiarity with data entry and maintaining accurate records. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .