JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrative Assistant 

Work Dynamics

What this job involves?

Roles and Responsibilities:

Assist users in requests for information and coordinates filing of information Raise POs and collect quotations on as required basis. Preparing operating Expenses budget for his/her managed portfolio. Admin support for the client South Asia team including booking meeting rooms/venues, bridge meetings, video conference bookings and  calendaring of the team meetings and events, arranging logistics for trainings/meetings, business quarterlies, arranging food and beverage as may be required and tracking open Purchase Orders. Managing entry and exit of client visitors, visa letters and coordinating for any international visitors Keeping track of the client (REWS) assets like phones, laptops etc Managing the calendar for the Client SA Director including proficiency or expertise with SharePoint*, Live Meeting and Communicator, calendar management including coordinating complex meetings that require senior management attendance. Managing the travel bookings for the team travels including visa requirements Experience with online tools such as expense reports, Travel tools and Microsoft* Office including Outlook, Word, Excel, PowerPoint, share points portals. Managing FDO and LDO administration tasks.

Content Creation: Compose high-quality, original, and well-researched written content such as blog posts, articles and promotional content related to day-to-day activities in the workplace.

Events management: Conceptualize, Co-ordinate, end to end Execution and close monitoring of events not limited to Booking of venue, Co-ordination with vendor, budget planning etc.

Editing and Proofreading: Review, edit, and proofread content for grammar, style, clarity, and consistency. Ensure adherence to brand voice, tone, and style guidelines.

Sound like you? To apply you need to be:

Qualifications

Worked  in the related field Demonstration of effective oral and written communication skills. 3-4  years+ experience in Administrative Secretarial capacity Ability to plan and organize work for self and for reporting records staff. Knowledge of records management principles and procedures. Thorough knowledge of records systems including classification, correspondence control are an advantage.   MS Office; word, excel, PowerPoint, and Access. Communication skills to interface with various Stakeholders and mid-level management. Attention to details and discipline of day-by-day work

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

Scheduled Weekly Hours:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.