Job Title: Administrative Assistant
Job Description

We are seeking a highly organized and proactive Administrative Assistant to join our team at Hill Airforce Base. This on-site role is essential to the smooth operation of our office and program support functions.

ResponsibilitiesServe as the first point of contact at the Hill AFB office, greeting visitors, maintaining visitor logs, and managing badging procedures.Initiate and manage government access forms, ensuring compliance with all standards and procedures.Proactively manage calendars for assigned staff, including scheduling meetings, resolving conflicts, and handling urgent requests.Support the creation of reports and presentations by collecting data, drafting documents, and coordinating reviews.Arrange domestic travel and process expense reports for team members.Attend staff meetings, prepare agendas, and track action items to completion.Coordinate logistics for internal and external meetings, including room reservations and catering.Maintain program task tracking in Jira and organize digital files in Microsoft Teams.Provide secretarial support for the Configuration Control Board (CCB).Order and manage office supplies to ensure smooth daily operations.Essential Skills4 years of professional experience as an Administrative Assistant or performing administrative workHigh School diplomaProficient in MS Office Suite (Word, Excel, Outlook, and PowerPoint)Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of timeStrong interpersonal, communication, and organizational skillsProactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing prioritiesAdditional Skills & QualificationsExperience in planning, coordinating, and overseeing catering for corporate meetingsExceptional proofreading and document preparation skillsOutstanding verbal, interpersonal, and written communication skillsWork Environment

The position offers a 9x80 shift, meaning every other Friday off, with working hours from 8am to 5pm. The role is based onsite at Hill Airforce Base.

Pay and Benefits

The pay range for this position is $25.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Clearfield,UT.

Application Deadline

This position is anticipated to close on Aug 16, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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