Position Summary The Administrative & Invoicing Coordinator is responsible for managing vendor payments, handling administrative tasks, and ensuring accurate and timely invoicing for completed jobs. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments. Key ResponsibilitiesAccounts Payable & Vendor Management + Track monthly expenses and process vendor payments. + Verify vendor accounts and monthly orders. + Resolve discrepancies related to purchase orders, contracts, invoices, or payments. Administrative Support + Perform general office duties including filing, faxing, scanning, and emailing. + Order office supplies and equipment as needed. Invoicing & Documentation + Send invoices to customers via email, fax, or mail. + Create purchase requisitions in Oracle/BOSS. + Invoice completed jobs daily, weekly, and monthly, ensuring accuracy and proper documentation. + Match and attach invoices to corresponding job files. + Resolve pricing issues and ensure correct purchase orders are applied. Customer Account Setup + Assist with setting up new customer accounts in BOSS by collecting and entering required information. Skills & Competencies + Technical Skills: Microsoft Office Suite (Excel, Outlook), ERP systems (Oracle/BOSS) + Administrative Skills: Data entry, document management, customer service + Organizational Skills: Highly organized with strong attention to detail + Interpersonal Skills: Ability to collaborate effectively with team members and vendors Pay and Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in MELROSE PARK,IL. Application Deadline This position is anticipated to close on Aug 22, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.