Job Title: Administrative Assistant

Job Description

As an Administrative Assistant, you will play a vital role in providing exceptional service and administrative support within our office environment. You will be the first point of contact for visitors and clients, ensuring a welcoming and professional atmosphere.

ResponsibilitiesGreet individuals entering the establishment, ascertain the nature and purpose of their visit, and guide or accompany them to the appropriate destination.Collect, sort, distribute, and prepare mail, messages, and courier deliveries.Answer incoming calls, screen and forward them, and provide information according to company guidelines.Manage all outgoing FedEx shipments for both on-site and remote staff members.Maintain adequate office and kitchen supplies, order and replenish inventory as needed, and communicate with purchasing as necessary.Provide comprehensive on-site administrative support to all remote staff members.Maintain office and conference room calendars and coordinate meetings and travel for executives, other leadership team members, and Board level stakeholders.Clean, maintain, and organize the general office, including the reception area, conference room, kitchen, common areas, and storage space.Offer general administrative support such as proofreading, formatting, editing documents, copying, filing, emailing, faxing, and gathering signatures.Support the finance department, particularly in a data entry role, during maternity leave coverage.Essential SkillsCustomer service expertiseProficiency in administrative support and receptionist dutiesExperience with Microsoft Outlook and Office Suite, particularly Excel and PDF conversionStrong organizational and time management skillsProfessionalism with the ability to communicate respectfully with all levels of staff and clientsExcellent written and verbal communication skillsAbility to maintain a consistent and reliable work scheduleAdditional Skills & QualificationsRecent graduates with a business background are encouraged to applySolid computer skills are essentialA team-oriented mentality with a willingness to assist beyond the outlined job descriptionWork Environment

This position is a full-time, on-site role located on the 6th floor, with potential stair access in case of elevator malfunction. The work schedule is Monday through Friday, with flexible start times between 7-8 A

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cleveland,OH.

Application Deadline

This position is anticipated to close on Aug 21, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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