Description We are looking for a skilled Administrative Assistant to join our team in Escondido, California. This is a long-term contract position that offers an excellent opportunity to contribute to the smooth operation of our office. The ideal candidate will excel at multitasking and possess strong organizational skills, ensuring all administrative tasks are completed efficiently and accurately. Responsibilities: • Manage incoming messages and address customer inquiries with attention to detail and in a timely manner. • Support inventory management by stocking shelves and tracking materials. • Assist with preliminary invoice preparation and ensure accuracy. • Receive and organize incoming materials, maintaining proper documentation. • Process paperwork and ensure files are kept up-to-date and accessible. • Perform general administrative tasks to support daily office operations. • Provide exceptional customer service, handling inquiries and resolving issues. • Enter data and invoices into the system with attention to detail. • Answer inbound calls and direct them appropriately. • Collaborate with team members to maintain a well-functioning office environment. Requirements • Proven experience in administrative assistance or office support roles. • Proficiency in answering inbound calls and managing receptionist duties. • Strong data entry and organizational skills. • Familiarity with tasks related to the construction industry is an advantage. • Ability to address customer inquiries and provide top-notch service. • Competence in preparing and entering invoices accurately. • Basic office skills, including filing and documentation. • Effective communication skills and a collaborative attitude. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .