Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant to support various office functions. You will play a key role in ensuring smooth operations by taking calls, scheduling service technicians, and performing receptionist duties. Additionally, you will handle invoicing, payroll, and quoting potential customers, while assisting the owner with general administrative tasks as needed. Responsibilities + Take calls and schedule service technicians + Perform receptionist duties + Handle invoicing and payroll + Provide quotes to potential customers + Assist the owner with general administrative tasks Essential Skills + 2-3 years of experience in administration + Strong administrative support skills + Excellent customer service abilities + Proficient in data entry and invoicing + Experience with accounts payable and service scheduling Additional Skills & Qualifications + Background in the construction or field service industry + Experience with QuickBooks + Positive attitude and reliability Work Environment This position is based in an office environment that is inclusive and enjoyable. The owner is supportive and willing to provide training in various areas. You will have the opportunity to gain onsite exposure to customers. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Madison,WI. Application Deadline This position is anticipated to close on Aug 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.