At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day. **Your Opportunity** We are currently seeking an Administrative Specialist in our Baton Rouge, LA office to provide high level administrative assistance for the office and project teams. As an integral member of the administrative team, this position performs various support services. This role primarily focuses on providing support to the staff and project teams and serving as back-up to other office administrative staff. As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess superior client services skills, have superior organizational skills with the ability to focus on multiple tasks and changing priorities, and have a mature approach and confidence in dealing with a wide range of clients. This is a full-time in-office position, Monday through Friday workweek. **Your Key Responsibilities** + Serve as a back-up to other office administrative staff. + Organize and schedule meetings and appointments, book meeting rooms, handle special requests. + Perform clerical tasks including data entry, filing, photocopying, scanning etc. + Perform other administrative duties as required. + Run office errands whenever necessary. **Your Capabilities and Credentials** + Good verbal and written communication skills. + Excellent interpersonal skills. + Flexible and able to work efficiently in a high-volume, deadline-driven environment. + Highly organized with exceptional time management skills. + Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance. + Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars. + Proficiency in Microsoft Office Suite programs (Word, Excel, Outlook, PowerPoint) with the ability to learn and adapt to new programs and processes. + Be able to lift 50 pounds (office supplies, cases of paper). **Education and Experience** Two or more years' administrative assistant experience. Administrative experience within Architecture/Engineering/Construction preferred. Typical office environment working with computers and remaining sedentary for long periods of time. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. **About Stantec** Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. **Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements **Primary Location:** United States | LA | Baton Rouge **Organization:** BC-2020 Shared Services-US Baton Rouge LA **Employee Status:** Regular **Travel:** No **Schedule:** Full time **Job Posting:** 08/07/2025 07:07:09 **Req ID:** 1001476