Description We are looking for an organized and detail-oriented Administrative Assistant to support property management operations in Irvine, California. In this role, you will play a vital part in maintaining efficient administrative processes and providing exceptional service to tenants and vendors. This is a Long-term Contract position that offers the opportunity to develop your skills in a dynamic and collaborative environment. Responsibilities: • Maintain and update essential documents such as insurance certificates and lease agreements, ensuring compliance with company policies. • Collaborate with Building Technicians and vendors to address maintenance needs, open work orders, and track their progress. • Manage lease administration tasks, including reviewing lease abstracts, setting up leases, processing changes, and generating reports. • Prepare and submit tenant billing statements for approval. • Assist in the creation of monthly and quarterly management reports to support property operations. • Process invoices and purchase orders by accurately entering them into the accounting system and forwarding originals for payment. • Identify and resolve both routine and unique issues within the scope of your work area. • Provide impactful support to the team by ensuring the quality and accuracy of services and information delivered. • Follow established procedures while receiving moderate supervision and guidance as needed. Requirements • Proven experience in administrative support, particularly within property management or similar fields. • Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively. • Proficiency in Microsoft Office, including Word, Excel, and Outlook. • Excellent communication skills, both verbal and written, to interact professionally with tenants, vendors, and team members. • Ability to handle data entry tasks efficiently and accurately. • Experience with receptionist duties, including answering inbound calls and managing inquiries. • Familiarity with lease administration and accounting processes is a plus. • Problem-solving skills to address typical and atypical challenges in the workplace. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .