Description We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment. Responsibilities: • Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects. • Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible. • Organize and maintain filing systems to ensure seamless access to important documents. • Coordinate schedules and ensure adequate staffing coverage for team members. • Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively. • Assist in the planning and execution of company meetings and events. • Handle inbound and outbound calls with care and provide excellent customer service. • Manage email correspondence and respond to inquiries in a timely and meticulous manner. • Schedule appointments and maintain calendars to support smooth daily operations. Requirements • Proficiency in Google Workspace applications, especially Google Sheets, or strong skills in Microsoft Excel. • At least 1 year of experience in administrative support or a related role. • Strong organizational skills with attention to detail, particularly in data entry and tracking. • Ability to multitask and handle multiple priorities effectively. • Excellent communication skills, including phone and email correspondence. • Familiarity with Microsoft Office Suite, including Word, Outlook, and PowerPoint. • Bilingual proficiency in Spanish and English is highly desirable but not mandatory. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .