Job Title: Administrative AssistantJob Description We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting our operations by managing front desk activities, handling mail, and coordinating office supplies. Responsibilities + Serve as a front desk backup by answering phones and checking in visitors. + Process and distribute incoming and outgoing mail. + Log and distribute courier pouches. + Maintain the postage machine and ensure it is operational. + Order and manage office and business supplies, including Intermec labels and business forms. + Book conference rooms and ensure they are kept neat and ready for meetings. + Manage off-site filing and file destruction processes. + Perform filing tasks as needed. + Provide monthly copier counts for invoicing purposes. + Assist in setting up for customer meetings and classes. + Print books and documents as requested by other departments. + Manage badge pictures and maintain the temporary employee log. + Assist the manager with various projects and tasks as required. Essential Skills + Proficiency in Microsoft Office Suite, including Outlook and Excel. + At least 2 years of administrative experience. + Strong customer service skills. + Effective interpersonal and communication skills. + Pro-active and strong organizational skills. + Fluent in English. Additional Skills & Qualifications + Ability to work effectively in a fast-paced environment. + Experience in data entry, filing, faxing, and mail distribution. Work Environment This role is based in a professional corporate setting, with an open cubicle office environment housing over 200 employees. The position is full-time, Monday through Friday, from 8 am to 5 pm, and requires full on-site attendance. The dress code requires business attire, with specific guidelines provided for both men and women to maintain a professional appearance. This is a contract-to-hire position, offering a strong opportunity for permanent placement within the company. Pay and Benefits The pay range for this position is $22.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bensenville,IL. Application Deadline This position is anticipated to close on Jul 15, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.