Join the best in the industry at Pro-Tek powered by Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Pro-Tek powered by Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.
As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Pro-Tek powered by Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Pro-Tek powered by Nextech today!
What You’ll Be Doing
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in the HVAC industry. This individual will play a key role in supporting day-to-day office operations, assisting with customer service, scheduling, and providing administrative support to management and field teams. The ideal candidate is proactive, reliable, and thrives in a fast-paced environment where multitasking and communication are essential.
What Makes Nextech Different?Why Should You Apply?
Work-life BalanceExcellent benefits401K with company matchPaid vacationFamily/team work environment Min Compensation USD $25.00/Hr. Max Compensation USD $30.00/Hr. Responsibilities Time Trax- Detailed Payroll Report every Mon and or TueParking tickets--letters, paying and emails to teks, keeping log currentEntering new customers and updating changes to customersEZ Pass check of billEntering all warranty claimsAttach new customer contracts to the customerNew contract customer checklist top sectionVehicles-maintenance, Enterprise, GPS, insurance, registration, repairs. Available at all times to handle vehicle issues.Vehicle Logs--maintain as current and collect and distribute vehiclesAccident Claims, workers comp claims, and liability claims, leave forms--submitting and updating and keeping accurate Files and logsDrive & pick up vehicles at repair shops/ dealershipsOffice PO log--just auto repairsGPS's--maintaining and updatingRentals for both office po's and parts po'sOffice phone maintenance and repairsOffice copy machine and printers' maintenance and repairsCOD's--handling from start to finishBank and post-office runsScanning, copying, emailing variousVacation emails every Friday and putting vacation requests onto calendarDistributing mailPreparing out-going mailHelps with sending statements and monthly contract invoicesSorting and checking monthly Enterprise bill Qualifications Ability to adapt to change and support change in a fast-moving environmentCustomer-focusedEffective communicatorExcellent organization, prioritization, presentation, and project management skillsExceptional people skills, developed through experience in client-facing roles or customer service and supportExcellent and creative problem-solving skillsAn ability to adjust to changing workflows and demandsProficient with Microsoft Office and Excel What We’re Looking For High school or equivalent, Associate Degree/Bachelor's Degree preferred 5 years of experience as an Administrative Assistant, Office Manager, or equivalent at a privately owned company of 100+ employees Advanced knowledge of Microsoft Office: Outlook, Excel, PowerPoint, word, etc. Experience writing communications for an internal or external audience Physical Requirements Able to operate a computer and other office productivity machinery, such as a copy machine, telephone and computer printer.Continuously able to work in office environmentContinuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printerContinuously able to sit at a computer for up to 8 hours Able to alternate between sitting and standing, as needed throughout the dayOccasionally able to lift up to 15 lbs.Continuously requires vision, hearing, twisting, and talking Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching Occasional travel, as needed Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Join Our Talent Community! Not ready to apply? Join Our Talent Network for general consideration.Nextech North America is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Nextech North America is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Nextech North America are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Nextech North America will not tolerate discrimination or harassment based on any of these characteristics. Application FAQs
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