Job Title: Administrative Assistant
Job Description

As an Administrative Assistant, you will be responsible for managing essential administrative tasks including invoicing and billing processes. You will serve as the first point of contact, answering and directing incoming front desk phone calls in a courteous and professional manner, while also greeting and assisting customers and visitors, ensuring a welcoming front office environment. You will provide general office support and perform additional duties as assigned to ensure smooth daily operations.

ResponsibilitiesManage administrative tasks including invoicing and billing processes.Answer and direct incoming front desk phone calls in a courteous and professional manner.Greet and assist customers and visitors, ensuring a welcoming front office environment.Provide general office support and perform additional duties as assigned to ensure smooth daily operations.Essential SkillsProficiency in administrative support and data entry.Strong customer service skills.Experience in administration and clerical work.Competency in front desk operations.Administrative assistance skills.Proficiency in Microsoft Excel.Experience with Sage software.Additional Skills & QualificationsExcel experience preferred.Front desk/office experience.Professionalism and ability to efficiently complete tasks.Work Environment

This role is performed onsite, providing lots of personal interaction within a fun and collaborative team environment.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Madison,WI.

Application Deadline

This position is anticipated to close on Jul 10, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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