Description At ICF Next, we’re not just consultants — we’re communicators, strategists, creatives, and problem-solvers working at the heart of the European Union. Based in Brussels, our multicultural team delivers meaningful change through impactful campaigns, digital transformation, and strategic advisory services for EU institutions and international clients. If you're passionate about making a difference and thrive in a dynamic, collaborative environment, we’d love to hear from you. We are seeking a proactive and detail-oriented **Administrative Assistant** to support the financial and administrative coordination of consultancy services delivered to the **European Institutions** . This role plays a vital part in ensuring the smooth execution of framework contracts through accurate invoicing, reporting, and operational follow-up. **Key Responsibilities** + Review and validate supplier invoices in compliance with contractual terms and internal procedures + Assist in preparing client reports and issuing invoices for consultancy services + Monitor consultant timesheets for accuracy, completeness, and timely submission + Collaborate with Project Managers and Finance teams to track project profitability and financial performance + Organize and prepare documentation for project closures and audits + Maintain accurate records using internal dashboards and project tracking tools + Create and format professional presentations and internal reports (e.g., PowerPoint) **Your Profile** + Proficient in Microsoft Office Suite; experience with ERP systems (e.g., Deltek, SAP) is a plus + Fluent in English (spoken and written); knowledge of French is an asset + Strong attention to detail and analytical mindset + Highly organized and adaptable, with the ability to manage multiple priorities under tight deadlines + A proactive team player with a positive attitude and the ability to work independently + Fast learner, eager to develop new skills and take on responsibilities + Comfortable working with cross-functional teams (finance, procurement, recruitment, contracts) + Familiarity with the European Institutions and framework contracts is a strong advantage + Minimum 3 years of experience in administrative, financial, or project support roles \#indeed \#LI-CC1 **Working at ICF** ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. **Candidate AI Usage Policy** At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. Brussels, Belgium (BE75)