An exciting opportunity has opened up in the Calgary Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team. Your Key Responsibilities + Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc. + Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests. + Coordinating travel itineraries and arrangements. + Monitoring and supporting weekly timecards submissions + Reviewing project and internal submittals in MS office suite including templating, editing and formatting. + Processing expense reports + Record and Distribute Invoices + Perform other administrative duties as required. Your Capabilities and Credentials + Excellent organizational skills and attention to detail. + Strong written and verbal communication skills. + Must be willing and able to take initiative when needed. + Flexibility to learn new skills. + Proficiency in project financial administration would be considered an asset. + Experience compiling and preparing specifications, contracts or reports would be considered an asset. + Proficiency in all MS Office Suite. Education and Experience + High School Diploma with minimum of 5-10 years’ administration experience. + Position will primarily work in an office setting. **Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements. **Primary Location:** Canada | AB | Calgary **Organization:** 1101 Water-CA Alberta-Calgary AB **Employee Status:** Regular **Travel:** No **Schedule:** Full time **Job Posting:** 25/06/2025 04:06:51 **Req ID:** 1001171