Description We are looking for an experienced Administrative Assistant to join our team in Newport Beach, California. This Contract-to-permanent position offers the opportunity to work closely with executives and provide comprehensive administrative support in a dynamic and fast-paced environment. The ideal candidate will possess exceptional organizational skills, demonstrate a proactive approach to problem-solving, and maintain the utmost discretion while handling sensitive information. Responsibilities: • Manage complex scheduling and calendar coordination, including resolving conflicts, confirming appointments, and prioritizing engagements to ensure smooth daily operations. • Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation while ensuring seamless travel experiences. • Prepare materials for meetings and events, ensuring all necessary documentation is assembled and attendees are properly briefed. • Maintain confidentiality while handling sensitive information and communications. • Provide technical support for virtual meetings, conducting pre-call tests and troubleshooting issues with IT assistance. • Assist with various office tasks such as scanning, copying, handling mail, preparing expense reports, and greeting visitors. • Support personal tasks such as scheduling medical appointments, managing insurance claims, and coordinating family travel arrangements. • Facilitate private event planning, including guest list management, seating arrangements, catering, and accommodation preferences. • Collaborate with household staff and other assistants to ensure seamless coordination of tasks and communication. • Handle ad-hoc responsibilities as needed, including meal reservations, floral arrangements, and other administrative duties. Requirements • A minimum of 5 years of experience as an Executive or Personal Assistant, preferably supporting C-level executives. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Bachelor’s degree is preferred but not required. • Strong organizational skills and attention to detail with the ability to manage multiple priorities efficiently. • Excellent written and verbal communication skills. • Technical aptitude and problem-solving skills related to IT troubleshooting. • Experience in high-end event planning is a plus. • Reliable transportation and the ability to adapt to flexible work hours. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .