Administrative Assistant Requisition ID: 13896 Location: Mississauga, ON, CA, L4V 1S7 Pay Type: Salary **Company Overview** **COMPANY OVERVIEW** Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us. As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we’re ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We’re in every construction market. Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition. **ABOUT THE ROLE** The Administrative Assistant provides essential support to multiple senior leaders across various departments including the Head of HR and the Head of Health and Safety, by managing a variety of administrative and coordination tasks that enable them to focus on their strategic responsibilities. This role ensures smooth day-to-day operations through effective calendar management, meeting coordination, document preparation, and communication support. Key deliverables include organized schedules, accurate documentation, timely follow-ups, and efficient handling of internal processes, all contributing to improved productivity and team effectiveness. **WHAT YOU’LL ACCOMPLISH** + Coordinate and manage calendars to ensure efficient use of leaders’ time and minimize scheduling conflicts. + Prepare agendas, meeting materials, and follow-up notes to support productive meetings and clear action tracking. + Organize travel arrangements and itineraries to ensure smooth and cost-effective business travel. + Draft, format, and edit documents, presentations, and reports to support leadership communication and decision-making. + Submit and track expense reports, purchase orders, and administrative forms accurately and on time. + Facilitate communication and coordination between supported leaders and other departments or external contacts. + Maintain organized digital and physical files to ensure easy access to accurate and up-to-date information. + Proactively track and follow up on delegated tasks and key deadlines to ensure timely completion. + Support team events, recognition efforts, and internal communications to promote a positive and organized work environment. + Work collaboratively with Executive Assistants to provide necessary support. + Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviours **WHAT WE’RE LOOKING FOR** + Post-secondary education, preferably a degree or diploma in a related field. + Advanced proficiency in Google suite of products and virtual meeting platforms (ie Zoom). + A minimum of 2 years of administrative or office support experience, ideally supporting multiple managers or departments. + Experience with travel arrangements and expense reporting. + Exceptional organizational and time management skills, with a strong ability to prioritize tasks and meet deadlines. + Excellent written and verbal communication skills, with a professional and polished demeanor. + Strong attention to detail and accuracy. + Ability to exercise discretion and maintain confidentiality. + Proactive and resourceful problem-solving skills. + Ability to work independently and as part of a team, and in a fast paced environment. **Additional Requirements** : + Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. **WHAT WE OFFER** + Flexible Health & Dental benefits coverage for you and your dependents, effective day one. + A generous Pension Plan designed to support you through various stages of your career and life. + Access to voluntary programs like RRSP and TFSA for future financial planning. + Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges. + Easy access to mental health and well-being support. + Service recognition awards to celebrate your contributions. + Perks & discounts on a variety of products and services. + Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities. + Financial support for new parents beyond statutory benefits. + An inclusive and welcoming environment where everyone can be themselves. + A collaborative work culture in a supportive and team-oriented work environment + Company-provided personal protective equipment ensuring your safety and comfort on the job. + A flexible work schedule to help you balance professional and personal responsibilities. This posting is for an existing vacancy at Amrize Canada Inc. **BUILDING INCLUSIVE WORKSPACES** At Amrize, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you’ll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.