Administrative Assistant Req #: 0000202272
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Barnabas Health Medical Group
Department: Administration
Location: Barnabas Health Medical Group, 95 OLD SHORT HILLS ROAD, WEST ORANGE, NJ 07052

Job Overview:

The Administrative Assistant will assist in the coordination and the flow of communications into and out of the Administration department in order to help manage the office operations and to provide administrative and secretarial support to the Senior Leadership team.

Qualifications:

Required:

High School Diploma or GED equivalent At least two years of administrative and secretarial experience in office setting within a large institutionExcellent administrative skills including: written and verbal communications skillsStrong interpersonal relationsKnowledge of computers required; Microsoft Word, Access, Outlook, Excel,& PowerPoint

Preferred:

Post-secondary courses in business or secretarial school desirableDirect knowledge of hospital procedures preferableTyping speed 60-80 wpm

Scheduling Requirements:

Shift Working: Monday Friday Day Shift: 9:00AM-5:00PMFull-Time, 40 Hours Per Week

Essential Functions:

Ability to work in fast paced environment requiring the need to be highly organized and change course immediately while maintaining a positive attitude and strong work ethic.Administrative point of contact between the executives and internal/external clients/vendorsAssist in filing project manager paperwork, if workload permitsCreate PeopleSoft Requisitions for Project Managers /invoices for requisitions and follow up of payment.Investigate the monies left in POs for invoice purposes, Invoices for Capital (POs/Follow Up on Invoice status/check requests)- resolve discrepanciesMust have the ability to effectively Multi-task, Prioritize and take the initiativeResponsible for maintaining daily calendar, create and coordinate meetings/documentationStrata Upload documents, Capital Budget Sheets, enter new users, Export Reports from Strata for Capital Information, Confirm Strata is integrated with PeopleSoft on some of the entries

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick TimeRetirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental LeaveTuition ReimbursementStudent Loan Planning SupportFlexible Spending AccountsWellness Programs Voluntary Benefits (e.g., Pet Insurance)Community and Volunteer OpportunitiesDiscounts Through our Partners such as NJ Devils, NJ PAC, and Verizon .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer