Description We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract-to-permanent position, you will play a vital role in ensuring smooth day-to-day operations by providing exceptional event planning, administrative and customer service support. This role is based on-site, Monday through Friday, and offers an opportunity to work within the dynamic field of commercial real estate and property management. Responsibilities: • Coordinate and assist with the planning and execution of tenant and association events. • Provide comprehensive administrative support to property management staff, engineering teams, tenants, and on-site facilities such as the fitness center and café. • Respond to tenant inquiries and service requests while managing work order systems and access control procedures. • Maintain and update records, including vendor files, lease agreements, and contract information. • Oversee office operations, including supply inventory, mail handling, and package distribution. • Manage fitness center membership databases and assist with billing processes. • Track and ensure compliance with certificates of insurance (COIs) for tenants and contractors. • Organize and schedule internal meetings, events, and conference room bookings. • Prepare monthly service documentation, process invoices, and assist with accounts payable coding and data entry. • Monitor tenant energy usage and document supplemental unit readings provided by engineers. Requirements Requirements: • A college degree is required, and recent graduates are encouraged to apply. • Prior experience in commercial real estate or the hospitality industry is beneficial but not mandatory. • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. • Strong verbal and written communication skills with a focus on professionalism. • Exceptional attention to detail and the ability to manage multiple tasks effectively. • A proactive and team-oriented mindset with strong problem-solving capabilities. • Comfortable working in a fast-paced environment and managing responsibilities with minimal supervision. • Availability to work on-site, Monday through Friday, as required. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .