Description We are looking for a highly organized and personable Administrative Assistant to join our team in Oakland, New Jersey. This long-term contract position offers the opportunity to support both general office operations and sales team activities. If you thrive in a dynamic environment and excel in multitasking, this role is perfect for you. Responsibilities: • Organize and maintain office supplies, coordinate mail and shipping, and ensure common areas are tidy and well-stocked. • Schedule meetings, manage calendars, and assist with planning internal events and logistics. • Perform light bookkeeping tasks, including expense reporting and data entry using Excel. • Provide support to HR and finance teams by managing files, onboarding documents, and other administrative tasks. • Communicate with vendors and service providers to ensure office maintenance and deliveries are handled effectively. • Update and maintain customer data records using CRM software (HubSpot experience is a plus). • Track and report on basic sales metrics to support the team’s goals. • Attend sales team meetings to take notes and organize follow-up action items. • Handle inbound and outbound calls, responding to inquiries and scheduling appointments. • Assist with email correspondence to ensure timely communication with clients and internal teams. Requirements • Excellent communication and interpersonal skills. • Proficiency in Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint. • Experience with customer relationship management systems (HubSpot knowledge is preferred). • Ability to multitask and adapt to changing priorities. • Strong attention to detail and a friendly demeanor. • Previous experience in office administration or customer-facing roles is a plus. • Self-motivated and capable of working independently as well as collaboratively in a team environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .