Description Join our growing team as an Administrative Assistant (AA) at a leading distribution company. In this role, you will provide essential administrative and organizational support to ensure smooth day-to-day operations. You’ll collaborate with internal teams, manage documentation, and assist with coordinating distribution needs to help the company operate efficiently. This is an excellent opportunity for someone who is detail-oriented, proactive, and eager to thrive in a fast-paced environment. If you’re a skilled Administrative Assistant looking to contribute to a dynamic team, we’d love to hear from you. Please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities: General Administrative Support: + Handle incoming calls, emails, and correspondence, ensuring timely and accurate responses. + Perform document preparation, filing, and maintaining organized office records. + Manage and update team calendars, meetings, and schedules. Logistics and Coordination: + Assist with coordinating shipment schedules, delivery documentation, and inventory updates. + Communicate with suppliers and vendors to ensure orders are accurate and delivered on time. + Monitor and report on supply chain or distribution-related activities. Data Management: + Maintain and update company databases accurately, tracking shipments, invoices, and inventory. + Generate and analyze reports based on distribution activities and share insights with the team. Customer and Client Interaction: + Provide exceptional customer service by assisting clients with inquiries, order statuses, and issues. + Help resolve any logistical or distribution-related concerns professionally and efficiently. Office Support: + Order and replenish office supplies and materials as needed. + Ensure proper functionality of office equipment and maintain a clean, organized workspace. Requirements Qualifications & Skills Required: + Education: High school diploma or GED required; an associate degree in business administration or a related field is a plus. + Experience: 1–3 years of administrative support experience, logistics experience preferred. + Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with distribution software or inventory management systems is a plus. + Communication: Strong written and verbal communication skills with the ability to interact professionally with clients, vendors, and team members. + Organizational Skills: Exceptional multitasking skills, attention to detail, and the ability to prioritize deadlines. + Problem-Solving: A proactive mindset to streamline processes and resolve challenges. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .