Description Robert Half is hiring an Administrative Assistant for our client in the financial services industry. This position plays a vital role in ensuring the smooth operation of day-to-day office activities and supporting key stakeholders within the company. The ideal candidate possesses exceptional organizational skills, an ability to handle multiple tasks simultaneously, and a proactive mindset for problem-solving. If you’re looking for a fast-paced role that challenges and rewards, this is your opportunity! Key Responsibilities: + Act as the first point of contact for clients and stakeholders, providing prompt and professional communication via phone, email, and in person. + Coordinate and manage office calendars, schedules, and appointments, ensuring timely preparation for meetings and events. + Prepare reports, presentations, and correspondence by gathering relevant data from multiple sources, maintaining accuracy and attention to detail. + Handle confidential information with discretion, safeguarding sensitive documents and maintaining organizational compliance. + Assist with travel arrangements, including booking flights, accommodations, and logistics for staff members. + Order and maintain office supplies, ensuring stock levels are sufficient and cost-effective. + Support team projects by organizing resources, tracking deadlines, and providing administrative assistance as needed. + Address incoming inquiries, escalating issues to the appropriate departments or managers as necessary. Requirements + 2+ years of administrative support experience, ideally in financial services or professional settings. + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus. + Exceptional communication skills with a customer-focused mindset. + Strong organizational and time-management abilities, comfortable meeting strict deadlines. + High attention to detail, particularly in document preparation and data gathering. + Associate’s or Bachelor’s degree preferred, but equivalent work experience will be considered. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .