Description We are offering a contract for a permanent employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Harwood Heights, Illinois. As an Administrative Assistant, you will be primarily involved in managing office operations, tenant relationships and lease agreements, as well as supporting the maintenance staff and various projects. Responsibilities • Ensure accurate and efficient processing of leases including CAM, real estate tax, and rent escalations. • Facilitate solutions for tenant work orders, maintaining a positive tenant/landlord relationship. • Manage the front desk operations, handling telephone and visitor traffic. • Assist in the management of the main office, including the filing system. • Support the property management office operations, contributing to the smooth running of the office. • Exhibit proficiency in managing contract negotiations. • Show premises to prospective tenants, promoting the property effectively. • Ensure compliance with insurance requirements, maintaining up-to-date records. • Support the creation of proposals, leases, and contract outputs. • Prepare verbal and written reports, communicating effectively with all stakeholders. • Support permanent maintenance staff, coordinating multiple projects effectively. Requirements • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. • Exceptional customer service skills, ensuring all inquiries and issues are addressed promptly. • Experience with data entry, maintaining accuracy and attention to detail. • Ability to manage email correspondence professionally and effectively. • Comfortable with answering inbound calls and making outbound calls as part of daily tasks. • Proven experience in scheduling appointments, coordinating meetings, and managing calendars. • Knowledge and understanding of commercial property management practices. • Prior experience in property management, preferably in the real estate industry. • Exceptional verbal and written communication skills, necessary for interacting with tenants, vendors, and team members. • Ability to multitask and prioritize workload in a fast-paced environment. • Strong organizational skills, with an ability to stay focused on assigned tasks. • High school diploma required; associate’s or bachelor’s degree in a relevant field preferred. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .