Labcorp is seeking an Administrative Assistant to join our team at our Central Laboratory in Geneva.

Work Schedule

6-month contract

Monday-Friday

Standard working hours

Job Responsibilities

Ability to work independently on projects, from conception to completion, and ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibility of managing the apprentice(s). This includes collaborating with partners in vocational training and leading the interview and selection process, onboarding, engaging in regular one-to-ones, and supporting the final evaluation of the apprentice(s).

Ensuring the delivery of site communication via mail with regards to management communication, making sure all the information is updated in the building, responding to mails sent to the admin mailboxes.

Performing Office Management tasks, including managing office supplies, coordinating the distribution of internal and external mail, providing administrative support to internal visitors.

Coordinating and managing travel arrangements for the leadership team, including but not exhaustive to creating a guest travel profile, booking travels, accommodation and transport, rescheduling. Coordinating all the administrative aspects for obtaining visas and create expense reports. 

Creating and following-up on Purchase orders for site and/or departmental office supplies, matching invoice to the purchase order, ensuring payment of the invoice to the vendor. 

Coordinating the site and departmental meetings, which includes booking conference rooms and organizing the room set-up, coordinating catering, preparing agenda and presentations, manage the meeting invites and dial in numbers, prepare the room in advancing and capturing action log or meeting minutes. 

Managing all tasks related to internal/external visitors: communicating visit details, preparing introduction presentation and welcoming visitors, booking accommodation/transport or parking space, providing wi-fi and access to the building. 

Based on other departmental needs, giving extra support: e.g. calendar management, outlook distribution list management, user access permission for SharePoint, etc. 

Minimum Qualifications

Bachelor’s degree

1 year or more of work experience as an Administrative Assistant

Fluent in English and French

1 year or more working with Outlook, Word, Excel, PowerPoint, SharePoint and Webex

Preferred Qualifications

6-months or more of experience in internal and external communication, partnership development, or fundraising

Additional Job Standards

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills, emotional maturity and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions

Labcorp is proud to be an Equal Opportunity Employer:

Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. 

We encourage all to apply

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