ADMINISTRATIVE ASSISTANT 6 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5060048) Apply  ADMINISTRATIVE ASSISTANT 6 Salary $1,543.85 - $3,030.46 Biweekly Location Baton Rouge, LA Job Type Promotion Job Number 25-87 AA6 HD Department Department of Environmental Quality Division OSEC EXECUTIVE / ENV SERVICES Opening Date 08/28/2025 Closing Date 9/2/2025 11:59 PM Central + Description + Benefits + Questions About this Job The Louisiana Department of Environmental Quality’s (LDEQ) mission is to provide service to the people of Louisiana through comprehensive environmental protection to promote and protect health, safety, and welfare. Join the LDEQ Team as an Administrative Assistant! Join the Office of Environmental Services as a trusted executive assistant to the Assistant Secretary—where precision meets purpose. In this pivotal role, you’ll coordinate high-level meetings, manage sensitive communications, and serve as a liaison across state, federal, and private sectors. From travel logistics to policy briefings, your organizational savvy and independent judgment will help drive the department’s mission forward with clarity and confidence. An ideal candidate should possess the following competencies: + Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Minimum Qualifications Five years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) . Job Duties and Other Information Job Duties: The incumbent of this position serves as the executive assistant for the Assistant Secretary of the Office of Environmental Services. + Serve as the primary assistant to the Assistant Secretary of the Office of Environmental Services, facilitating communication across DEQ leadership and external agencies at the local, state, and federal levels. + Organize executive meetings, compile technical and legal documentation, and prepare reference materials for high-level conferences, calls, and confidential reports—often exercising independent judgment on priorities. + Coordinate all travel arrangements and expense reporting in compliance with Division of Administration regulations, ensuring accuracy and timeliness. + Review, summarize, and route incoming correspondence; determine urgency, track responses, and ensure timely follow-up—often signing or drafting technical and policy communications when authorized. + Attend meetings, document key decisions, and assist in drafting departmental policies, regulations, and reports related to both routine and complex matters. Position-Specific Details: Appointment Type:Promotion- Internal (Open only to current permanent employees of DEQ) Domicile:East Baton Rouge Overview of the five major offices within the agency:It provides information on the mission, function, and organization, along with a biography for each member of management. + Office of the Secretary (https://www.deq.louisiana.gov/directory/office/office-of-the-secretary) + Office of Management and Finance + Office of Environmental Services (https://www.deq.louisiana.gov/directory/office/office-of-environmental-services) + Office of Environmental Compliance + Office of Environmental Assessment (https://www.deq.louisiana.gov/directory/office/office-of-environmental-assessment) How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Please make every effort to attach a copy of your transcript to your application if possible (PDF format preferred). The selected candidate will be required to submit original documentation upon hire. You must submit an equivalency evaluation statement for any international degree(s) by the closing of this announcement. Contact Information: For further information about this vacancy, contact: Heidi Dorward Human Resources LA Department of Environmental Quality P.O. Box 4303 Baton Rouge, LA 70821 225-219-3867 This agency participates in the E-Verify system for verification of citizenship and employment authorization. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction 02 Explain your rating by providing specific and relevant examples in the box below. 03 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. 1= I have no experience and/or am uncomfortable demonstrating accountability 2= I have limited experience or require assistance to demonstrate accountability 3= I can demonstrate accountability 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability 06 Explain your rating by providing specific and relevant examples in the box below. 07 Are you a current permanent employee of DEQ? + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email