Administrative Assistant 4 (NUT) Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5001973) Apply  Administrative Assistant 4 (NUT) Salary $2,732.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number LDOE41824-071025EL-NUT Department Education-State Activities Opening Date 07/17/2025 Closing Date 7/31/2025 11:59 PM Central + Description + Benefits + Questions About this Job **This position is located in Baton Rouge, LA** Office of Operations-Nutrition Support Job Focus Area The Administrative Assistant 4 position in the Division of Nutrition Support serves as a confidential and highly skilled administrative professional supporting the Director of the Division. The role is integral to the success of the division, requiring exceptional organizational, communication, and problem-solving skills. Additionally, the role includes office management responsibilities such as maintaining time and attendance records, overseeing equipment inventory, processing procurement transactions, and onboarding new team members. The opportunity is unique as it supports critical programs like the National School Lunch Program, Summer Food Service Program, and Child and Adult Care Food Program. The position offers the chance to work in a dynamic environment, interact with diverse stakeholders, and play a pivotal role in advancing the mission of the Division of Nutrition Support. Preferred Experience: Strong organizational, communication and administrative skills; ability to work independently and manage multiple tasks effectively; proficient in Microsoft programs, Google, and ability to learn other technologies quickly. Candidates with the following skills and competencies are encouraged to apply: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Acting Decisively:The ability to make decisions quickly and effectively. Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change. Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals. Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals. Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) . Job Duties and Other Information Job Duties: As an Administrative Assistant, you'll help create a positive first impression for internal and external stakeholders. In this role, you will: + Relieves the Division Director of a variety of administrative tasks. + Assists with preparation for meetings, such as securing location, copying agendas and handouts, mailings, etc. + Answers questions regarding the Division of Nutrition Support programs and activities, as well as Department policies, procedures, and services. + Maintains time and attendance records for Division staff. + Processes all procurement and purchasing transactions for the office. + Answers, screens, and directs telephone calls/takes messages for staff. Position-Specific Details: Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected. Career Progression: This position does not participate in a Career Progression Group. Work Schedule: Work hours are Monday - Friday. Work hours will be determined. Compensation: The salary offered will be determined based on qualifications and experience. **Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire . How To Apply: No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experienceMUST be listed on the online application. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. For further information about this vacancy contact: Louisiana Department of Education – Human Resources PO Box 94064 Baton Rouge, LA 70804 ldoejobs@la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. + Yes + No 02 Do you possess an Associate’s or Bachelor’s Degree in a related field? + Yes + No 03 If you answered YES to the previous question, please specify the degree earned. If you answered NO, enter 'N/A. 04 Do you have strong organizational skills? + Yes + No 05 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A" 06 Do you have prior administrative experience? + Yes + No 07 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A" 08 Are you able to work independently and proactively identify work tasks? + Yes + No 09 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A" 10 Are you proficient in multiple types of technology? + Yes + No 11 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A" 12 Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively. + I have no experience and/or am uncomfortable acting decisively + I have limited experience or require assistance to act decisively + I can act decisively + I can act decisively and help others improve their ability to act decisively 13 Explain your rating by providing specific and relevant examples in the box below. 14 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively + I have limited experience or require assistance to communicate effectively + I can communicate effectively + I can communicate effectively and help others improve their communication 15 Explain your rating by providing specific and relevant examples in the box below. 16 Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals. + I have no experience and/or am uncomfortable demonstrating initiative + I have limited experience or require assistance to demonstrate initiative + I can demonstrate initiative + I can and help others improve their ability to demonstrate initiative 17 Explain your rating by providing specific and relevant examples in the box below. 18 Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + I have no experience and/or am uncomfortable thinking critically + I have limited experience or require assistance to think critically + I can think critically + I can think critically and help others improve their ability to think critically 19 Explain your rating by providing specific and relevant examples in the box below. 20 Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education: + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email