Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

Hours of Work: 35 hours per week. Inclusive of potential evening and weekend shift as required.

What you'll be doing:

Schedule of meetings and appointments Reception duties, take voicemails, and ensuring messages are communicated and documented Circulate minutes/memos/letters/correspondence for team members Coordinate & prepare for meetings (room bookings, catering requests, set up materials needed, create agenda items, record and distribute minutes Create, record, update, and print various daily, monthly, quarterly, and yearly reports   Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists Arrange for signatures on confidential documents and manage confidential        information Scan confidential documents to client files Prepare presentation Daily timekeeping in Kronos Participate in Health & Safety inspections Process monthly expense reports Clinical flow specialist administrative duties Coverage of other programs within HHC as required Work within multiple electronic documentation platforms

What we're looking for: 

Post-secondary education in a relevant field 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently Excellent Microsoft Office suite skills with demonstrated ability to produce Creative PowerPoint presentations Excellent written and verbal communication skills Strong problem solving skills Diplomatic, analytical, and detail oriented Great work ethic, and commitment to excellence Team player with a positive outlook, and a good sense of humour

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Homewood Health Centre requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

Why work with us 

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

 

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health™ and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.