Airswift is seeking an Administrative Analyst - PCD to work on a Permanent position in Niterói with an Oil and Gas Company.

JOB RESPONSIBILITIES 
• Manage customers’ commercial portals (Ariba, Mercado Eletronico, Petronect, etc.)
• Search for requests for quotations (RFQs) in the customer’s commercial portals • Post commercial proposals in the system
• Download orders from the system
• Post BMs/Invoicing measurement bulletins
• Pay fees if applicable
• Open commercial opportunity records in the various PSI order control and tracking systems, such as: Bid List, Sharepoint, CRM
• Prepare commercial proposals based on information and guidance from the Budget Manager and Sales Managers
• Fill out the pricing tool, informing the resale price calculation of imported parts for approval by the Budget Manager
• Request quotations for spare parts in the domestic or foreign market, as well as in the company’s PrimeShop with factories in Switzerland and Germany
• Check the purchase order received from the customer against the proposal offered (payment terms, billing address, value, scope, etc.)
• Register purchase orders received from the customer to start the contracted process (Repair or Field Service)
• Open the OV Sales Order in the SAP system, with the corresponding cost allocations for each process.
• Inform Production of the authorization received from the customer to start the repair process and/or inform FS of the authorization received from the customer to start field service
• Record the sales information (Order Intake) in the systems used by the company, such as: Bid List, SAP, CRM
• Issue order confirmation to customers
• Issue a sales order for material in the possession of third parties (MPT) - Entry and Return (if not urgent, maximum 24 hours to release the received request)
• Send the Invoice to the Customer, either by email or through an online portal
• Monitor the progress of the BM release process with the customer.
• Confirm payment.
• Filing and Reports: All documents related to sales and billing must be filed properly, and sales reports can be generated for performance analysis.
• Hold a weekly billing meeting.
• Update and monitor the Planner;
• Intercompany - Interact with Field Service to ensure billing is available within the month.
• Provide operational support to the sales team
• Help the sales team with research to identify customer profiles
• Prepare corporate presentations, commercial proposals and documentation required for negotiations
• Respond to emails to customers – depending on the complexity of the matter – or forward them to salespeople and other sales professionals

JOB QUALIFICATIONS 
• Higher Education (Business Administration, Foreign Trade, Production Engineering, Economics, Accounting)
• Strong experience in the field
• Intermediate Power BI
• Excel, intermediate/advanced level
• Advanced English

ABOUT AIRSWIFT  

Airswift serves as a strategic partner to our clients in STEM industries. We offer a turnkey workforce solution to acquire, mobilise and employ top talent in over 70 countries. With 800 employees in over 60 offices worldwide, 7,000 contractors and a candidate database of 1.5m specialists, our geographical reach and pool of available talent, experience and expertise is unmatched in the industry. We are proud to serve as a trusted advisor to clients looking to expand their operations internationally and offer employer of record services, payroll outsourcing, as well as HR consulting.