Welcome page Returning Candidate? Log back in Administrative Aide Posting Number 2025-14976 Posted Date 5 hours ago(10/1/2025 8:37 AM) Location : Location US-NY-New York Hybrid Remote Work Classification Hybrid: 60% to 80% Onsite Department Department Administration School/Division Capital Projects and Facilities (WS2548) Compensation Grade Local 3882 - 10 Union Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS) FT/PT Full-Time Category General Office Administration Position Summary Provide administrative and technical support to the Facilities and Construction Law Properties. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Maintain Law School work order system; enter and close out completed requests; run preventative maintenance and labor utilization reports. Assist in scheduling work assignments and monitoring work of student employees. Assist in scheduling work assignments for the service staff. Serve as primary contact for staff, customers and vendors. Qualifications Required Education:
High School diploma or equivalent

Preferred Education:
Associate's degree

Required Experience:
3 years office experience. Experience providing a high level of customer service.

Preferred Experience:
5 years office experience with an Associate's degree or 1 year of office experience with a Bachelor's degree.

Required Skills, Knowledge and Abilities:
Excellent interpersonal, organizational skills and verbal written communication skills. Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Word and Excel. Knowledge of desktop publishing software and Access preferred.
Additional Information In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $38.241. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

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NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels. Need help finding the right job? We can recommend jobs specifically for you! Click here to get started.