Administrative/Accounting Assistant

Job Description

We are seeking a dedicated and detail-oriented Administrative/Accounting Assistant to join our team. The role involves managing a variety of administrative and accounting tasks to ensure smooth operations. You will be responsible for handling order entries, managing front desk duties, addressing customer inquiries, and assisting with financial responsibilities such as accounts receivable and payable.

Responsibilities

Enter orders into the system accurately and efficiently.Manage front desk duties, including answering customer calls and greeting visitors.Respond to customer requests regarding quotes and shipping updates.Address billing and invoicing questions with professionalism and accuracy.Assist with accounts receivable and payable responsibilities.Prepare budget forecasts and manage financial records.Handle monthly, quarterly, and annual closings.Reconcile accounts payable and receivable to ensure accuracy.Ensure timely bank payments and financial transactions.Order office supplies and manage inventory.Perform other administrative duties as needed.

Essential Skills

Proficient in data entry and Microsoft Office Suite.Strong customer service skills.Experience with accounts payable and accounts receivable.Excellent organizational and administrative support skills.2+ years of administrative experience.2+ years of accounting experience.High school diploma or GED.

Additional Skills & Qualifications

Proficient in using Outlook.Experience with Jobboss internal system is a plus.

Work Environment

The role operates within a professional office setting using the Jobboss internal system. Working hours are from 8:00 AM to 4:30 PM, Monday through Friday.

Job Type & Location

This is a Contract to Hire position based out of Fond Du Lac, WI.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fond Du Lac,WI.

Application Deadline

This position is anticipated to close on May 13, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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