Administration Assistant
Air Swift
About Airswift
Airswift is an international workforce solutions provider. With 1000 employees and 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the energy, mining, infrastructure and technology sectors is unparalleled.
About the Role:
To provide wide range of assistance for Development Projects.
Liaise closely and knowledge share with other project admin to ensure consistency in processes and procedures.
Provide support and cover as required for other Development Project teams
Client: INPEX
Position: Administration Assistant
Location: Perth
Indicative Term of Contract: 12 months
Skills & Experience: 3 years of relevant experience preferable
Primary Responsibilities: Conduct all activities in a safe and efficient manner in accordance with the Company’s policies and procedures. Ensuring the welfare of personnel and the protection of assets and the environment at all time.
Major responsible activities include: Manage project correspondence process by using CDS (internal and external) Maintain desk plan / office plan / list of Company personnel / organization charts in SAP. Facilitate access to CDS and maintain the list of external users of CDS.* Coordinate and accomplish sign off of key documentation for both Company and Contractor. Provide supports for document management process. Manage data and document filing. Provide necessary supports to project controls Provide guidance on all aspects of the Travel process Coordinating flights, accommodation and mobilisation of all direct and indirect employees to client sites. Coordinate personnel via company databases. Support expense claim process. Provide support for a necessary working visa for team member. Manage reception services / IT services / mail and distribution services / admin services / facilities services / First Aids equipment with Contractor’s admin team Order stationary and kitchen sundry items (tea/coffee/cleaning products/milk) and Dishwasher run/empty. Maintain annual leave tracker Office management includes carpark access, stationery ordering, sundries and consumables Manage Contractor provided access cards. Provide necessary admin supports for secondees from external parties such as engineering service contractor and maintenance services contractor. New starters onboarding and arrangements (checklist completion and filing) Guest and visitor arrangements Offboarding of leavers (separation checklist preparation and filing) Providing access to Contractor for External CDS access PPE ordering and distribution Provide guidance for training requests Manage IT assets belonging to Development Projects division Distribute general info emails/notifications to Development team Team building arrangements
Only candidates with the right to work in Australia will be considered
Interested or know someone who fits the role? Let's connect!
hassan.reza@airswift.com
+618 6118 5956
Airswift is an international workforce solutions provider. With 1000 employees and 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the energy, mining, infrastructure and technology sectors is unparalleled.
About the Role:
To provide wide range of assistance for Development Projects.
Liaise closely and knowledge share with other project admin to ensure consistency in processes and procedures.
Provide support and cover as required for other Development Project teams
Client: INPEX
Position: Administration Assistant
Location: Perth
Indicative Term of Contract: 12 months
Skills & Experience: 3 years of relevant experience preferable
Primary Responsibilities: Conduct all activities in a safe and efficient manner in accordance with the Company’s policies and procedures. Ensuring the welfare of personnel and the protection of assets and the environment at all time.
Major responsible activities include: Manage project correspondence process by using CDS (internal and external) Maintain desk plan / office plan / list of Company personnel / organization charts in SAP. Facilitate access to CDS and maintain the list of external users of CDS.* Coordinate and accomplish sign off of key documentation for both Company and Contractor. Provide supports for document management process. Manage data and document filing. Provide necessary supports to project controls Provide guidance on all aspects of the Travel process Coordinating flights, accommodation and mobilisation of all direct and indirect employees to client sites. Coordinate personnel via company databases. Support expense claim process. Provide support for a necessary working visa for team member. Manage reception services / IT services / mail and distribution services / admin services / facilities services / First Aids equipment with Contractor’s admin team Order stationary and kitchen sundry items (tea/coffee/cleaning products/milk) and Dishwasher run/empty. Maintain annual leave tracker Office management includes carpark access, stationery ordering, sundries and consumables Manage Contractor provided access cards. Provide necessary admin supports for secondees from external parties such as engineering service contractor and maintenance services contractor. New starters onboarding and arrangements (checklist completion and filing) Guest and visitor arrangements Offboarding of leavers (separation checklist preparation and filing) Providing access to Contractor for External CDS access PPE ordering and distribution Provide guidance for training requests Manage IT assets belonging to Development Projects division Distribute general info emails/notifications to Development team Team building arrangements
Only candidates with the right to work in Australia will be considered
Interested or know someone who fits the role? Let's connect!
hassan.reza@airswift.com
+618 6118 5956
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