JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Description
Location: Warsaw (our office is located in the Warsaw Spire office building)
Operating model: Hybrid work (2 days a week in the office)
Type of contract: contract of employment
We are looking for Administration Analyst with German
Sector overview
JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team.
For our expanding Warsaw-based CMG (Capital Market Group) business line we are looking for you as Administration Analyst.
You will be part of a collaborative international support team that enables the success of JLL’s Retail Leasing business across Germany.
What this job involves:
Process purchase orders and supplier setup by creating reference codes, managing onboarding forms, and coordinating with Accounts Payable for timely processing.
Maintain client databases by updating contact information, tracking interactions, and ensuring data accuracy in internal systems.
Coordinate offer distribution by processing broker requests, distributing property offers to recipients, and managing communication workflows.
Prepare business documents including agreements, NDAs, and contracts using broker specifications and maintaining accuracy standards. Data processing, creation of presentations (PowerPoint).
Process invoicing and expenses by setting fees, managing client billing, and coordinating approval workflows with brokers and clients.
Provide administrative support by filing correspondence, documenting interactions, and handling ad-hoc requests from team members.
Desired skills and experience for this job
Languages: German and English at minimum B2 level
Organizational skills: Excellent organization, time management, prioritization and multitasking abilities
Technical proficiency: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Communication: Strong interpersonal and communication skills (written and verbal)
Work approach: Ability to work at fast pace, independently and collaboratively, with proactive attitude and initiative
Knowledge of the real estate industry is a plus.
If you are interested in this offer, please share your CV in English.
What you can expect from us
Employment contract
Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance)
Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective
Opportunity to demonstrate your own initiatives
Opportunity to participate in training and development programs
Friendly and supportive company culture
JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.
If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements. We’re interested in getting to know you and what you bring to the table!
Location: Hybrid – Warsaw, POL
Department: Valuation Advisory / SSC
Location:
On-site –Warsaw, POLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.