JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description 

Location: Warsaw (our office is located in the Warsaw Spire office building) 

Operating model: Hybrid work (2 days a week in the office) 

Type of contract: contract of employment 

We are looking for Administration Analyst with German 

Sector overview 

JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team. 

For our expanding Warsaw-based CMG (Capital Market Group) business line we are looking for you as Administration Analyst. 

You will be part of a collaborative international support team that enables the success of JLL’s Retail Leasing business across Germany. 

What this job involves: 

Process purchase orders and supplier setup by creating reference codes, managing onboarding forms, and coordinating with Accounts Payable for timely processing. 

Maintain client databases by updating contact information, tracking interactions, and ensuring data accuracy in internal systems. 

Coordinate offer distribution by processing broker requests, distributing property offers to recipients, and managing communication workflows. 

Prepare business documents including agreements, NDAs, and contracts using broker specifications and maintaining accuracy standards. Data processing, creation of presentations (PowerPoint). 

Process invoicing and expenses by setting fees, managing client billing, and coordinating approval workflows with brokers and clients. 

Provide administrative support by filing correspondence, documenting interactions, and handling ad-hoc requests from team members. 

Desired skills and experience for this job 

German (minimum B2) and English (minimum B2) language fluency  

Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. 

Strong attention to detail and accuracy, with a commitment to maintaining high-quality work. 

Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)  

Strong interpersonal and communication skills, both written and verbal. 

Ability to work at a fast pace, with energy and enthusiasm. 

Ability to work both independently and collaboratively, demonstrating a proactive and positive attitude. 

Strong problem-solving abilities and the willingness to take initiative. 

Experience in administrative roles, preferably in fast-paced environments is a plus 

Knowledge of the real estate industry is a plus. 

If you are interested in this offer, please share your CV in English. 

What you can expect from us 

Contract of employment / Umowa o pracę 

An entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. 

Total Rewards program, which reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits (life insurance, medical care – Luxmed, Multisport, etc.) and compensation. 

Our experienced staff will support you to discover and develop your strengths according to your personal interests so that you can enjoy a fulfilling career full of varied experiences. 

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community. 

 If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements.  We’re interested in getting to know you and what you bring to the table! 

Location: Hybrid – Warsaw, POL 

Department: Valuation Advisory / SSC  

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.