At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are an excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community.  We believe in servant leadership, investing in our team members, and rewarding performance.  We live by the core values of our Diamond Philosophy: Quality, Teamwork, Productivity, and Excellence—which means consistently doing your best and always striving to do better.

Summary: 

The Admin Support Specialist for the Aquaculture operating group is an essential role. This position encompasses HR, Admin, and AP responsibilities, as well as assisting with the general customer service needs of the business. Working with the people that directly impact our company (including team members, vendors, and customers) is an essential part of this role and a defining part of the success of the Aquaculture operating group.  

Key Responsibilities: 

1. Human Resource Admin:

Provide day to day support for all team members, including answering questions and phone calls, processing status changes, and providing support for basic payroll needs. Work with central support and payroll to ensure that HRIS system in up to date – daily changes, new hires and terminations, etc. Provide support in Recruiting front line team members for Shellfish and Aquaculture division - posting job openings, screening candidates, and facilitating pre-screen process and onboarding for hires. Maintain accurate team member records, including employee files, UKG employee documents, reviews, and I9s.  KPIs: Days to fill, communication, team member satisfaction, records accuracy. 

2. Accounts Payable:

Sort/Organize all invoices for the Aquaculture operating group, while reviewing for accuracy. Ensure that AR/AP files are maintained and retained for the required period of time, per the finance team. Work with leadership and finance when necessary to provide clear communication with Vendors on outstanding invoices.  KPIs: Timely completion of AP duties. AP email inbox cleared daily. 

3. General Office Duties:

Support ops group leadership including (but not limited to) management of schedules, prioritizing emails, booking travel, and filing expense reports. Report generation as needed for all departments. Fill in during vacations and absences of other administrative staff 

Other Duties You are Responsible to Help Support: 

4. Retail/Customer Service 

Assist with retain and customer service needs as required, at the South Bend location. This includes (but is not limited to) order taking for walk in customers, answering phone calls, and interacting with vendors. 

What You Bring to Pacific Seafood: 

Required:

High school diploma or GED. Minimum of 3 years experience and/or training in Admin role Microsoft office experience 

Preferred:

Human Resources experience Bilingual in English and Spanish Accounts payable experience Ability to travel, short local trips as needed 

Total Compensation

At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disabilityFlexible spending accounts for health flex and dependent care expenses401(k) retirement plan options with generous annual company profit sharing matchPaid time-off for all regular FT team members to include sick days, paid holidays, vacation, and personal timeEmployee assistance program providing confidential professional counseling, financial and legal assistance at no charge to team members and immediate family membersProduct purchase program

Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.