**HR Administration** **1. Talent Acquisition:** + Updating job descriptions and maintaining database of JDs + Coordinating and scheduling interviews with Hiring Manager + Closing all pre-employment checks as per HR Policy + Update/File CVs of candidates in database + New Hire Announcement **2. Employee Onboarding** + Coordinate for onboarding plan for all new hires with hiring managers + Provide orientation on key HR processes + Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc. **3. Training and Development** + Arrange training registration as per approved requests. + Maintains training record as per audit requirements **4. Employee Offboarding:** + Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements **5. HR Operations:** + Maintain employee’s attendance records and Leaves. + Addition/Deletion of employees’ insurance **General Administration** **1. Reception:** + Receiving and distributing of mails + Attending incoming calls and forward to concern department. + Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running. + Greeting all visitors and colleagues; and act as back up when Supervisor is on leave. + Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance. + Supervise Janitorial staff. + Cafeteria management (cleanliness, grocery consumption, stock management). + Maintain Generator Log and fuel and analyze fuel consumption. + Liaise with different department to allocate workstation and floor plan. + Supports HR Manager in organizing company events and employee engagement activities. + Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc. + Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active. + Communication (replacement, allotment, block) management. + Any task assigned by the manager. **HR Administration** **1. Talent Acquisition:** + Updating job descriptions and maintaining database of JDs + Coordinating and scheduling interviews with Hiring Manager + Closing all pre-employment checks as per HR Policy + Update/File CVs of candidates in database + New Hire Announcement **2. Employee Onboarding** + Coordinate for onboarding plan for all new hires with hiring managers + Provide orientation on key HR processes + Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc. **3. Training and Development** + Arrange training registration as per approved requests. + Maintains training record as per audit requirements **4. Employee Offboarding:** + Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements **5. HR Operations:** + Maintain employee’s attendance records and Leaves. + Addition/Deletion of employees’ insurance **General Administration** **1. Reception:** + Receiving and distributing of mails + Attending incoming calls and forward to concern department. + Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running. + Greeting all visitors and colleagues; and act as back up when Supervisor is on leave. + Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance. + Supervise Janitorial staff. + Cafeteria management (cleanliness, grocery consumption, stock management). + Maintain Generator Log and fuel and analyze fuel consumption. + Liaise with different department to allocate workstation and floor plan. + Supports HR Manager in organizing company events and employee engagement activities. + Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc. + Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active. + Communication (replacement, allotment, block) management. + Any task assigned by the manager.