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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Anesthesiology is seeking a highly motivated and organized Administrative Assistant Sr. to join a fast-paced office in the CVC supporting Cardiovascular Services/Critical Care and Cardiothoracic Anesthesia Faculty.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Provide a full range of administrative support for Cardiovascular Services/Critical Care and Cardiothoracic Anesthesia Faculty. Provide administrative support for overall general office tasks, to include managing calendars, composing correspondence, preparing documents, reports, and presentations, coordinating communications, answering questions and email inquiries, providing telephone support, creating brochures and fliers (print and electronic versions), copying and collating materials, formatting and proofreading documents and managing electronic and hard copy filing systems as needed to support the productivity of the office.  Duties will also include coordinating and managing travel arrangements for faculty and visiting scholars, assisting with Chrome River expense reimbursement reports and maintaining CV, copy of licenses and other certifications for faculty. Other administrative duties include fulfilling daily assignments from the administrative manager, ordering supplies, assisting with manuscript formatting and submissions, orientating scholars to Ann Arbor and the University of Michigan, onboarding and acclimating new faculty/fellows and assisting with resolution of problems. This position will also train as a back-up for other office staff and the program administrator of the Critical Care fellowship.

Required Qualifications*High School diploma or equivalent.Four or more years of progressively complex administrative experience.Must be detail oriented and organized with demonstrated ability to prioritize and multi-task.Outstanding organizational skills with attention to detail and accuracy.Excellent verbal, written, interpersonal communication skills with a strong customer service focus and an ability to communicate effectively (both orally and in writing) with internal and external stakeholders at all levels in the organization.Demonstrated success with managing complex and long-term projects.Strong administrative skills, proficient in advanced Microsoft Outlook, Word, Excel and PowerPoint.Able to schedule appointments using standard e-mail software.Demonstrate ability to manage time, multi-task and use judgement within scope of responsibilities. Must be able to exercise considerable discretion and independent judgement.Ability to perform at a high level within a team setting with a strong willingness to support co-workers and staff.Demonstrated positive work ethic and strong sense of teamwork/problem solving with co-workers.Desired Qualifications*Associate or bachelors degree is preferred, or equivalent combination of experience and education Knowledge of University policies and proceduresFamiliarity with policies and practices of working in a healthcare environment.Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.