Work where every moment mattersEvery day more than Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkThe creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole rather than a single member organizationWith the creation of our new umbrella organization we now have our own identity with a unique payroll benefits performance management system service recognition programs and other common practices across the system Position SummaryPerforms multi dimensional administrative tasks that require creativity and independent discretionary judgment to meet the needs of the Population Health department This role requires excellent organizational skills attention to detail and a high level of service Includes interactions with internal and external customers handling confidential information Responsible for managing schedules recording minutes preparing reports coordinating meetings handling communications and supporting various projects to enhance productivity and efficiencyThis position supports the Vice President of Medical Affairs Senior Director of Population Health Operations and team Position is primarily Monday ndash Friday days with flexibility in scheduling required Occasional evening availability is necessary with advance noticeThis position contributes to the overall success of the organization by providing multi dimensional complex administrative support in a manner which requires self direction creativity and independent and discretionary judgment Position ResponsibilitiesKey Areas of ResponsibilityClerical work Managing schedules and calendars for multiple leaders Coordinating meetings with internal and external stakeholders Creates prepares and distributes meeting materials to attendees including reports agendas PowerPoint presentations meeting minutes Attends required meetings and prepares comprehensive meeting minutes Coordinates and secures travel arrangements including conference registration flights hotel and transportation for VP and team as needed Creating Excel and PowerPoint reports and presentations for leadership Welcomes visitors and meeting attendees to suite showing to appropriate offices and conference rooms Assists with the onboarding of new team members including but not limited to ordering of IT equipment completion of network access forms inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members Accepts and distributes mail correspondence Maintains office supply inventory and ordering Orders computer and phone equipment as requested by leader Composing correspondence via email and in person Booking conference room training and office spaces Participates in the planning and coordination of team buildingteam educational activities Participate in activities and completion of documents dealing with sensitive and confidential issues and information including Human Resources Payroll Timecards or other issues impacting the organizationProject work Coordinating events Working RelationshipsThis Job Reports To Job Title Senior Director of Operations Population HealthWork where every moment mattersEvery day more than Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkThe creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole rather than a single member organizationWith the creation of our new umbrella organization we now have our own identity with a unique payroll benefits performance management system service recognition programs and other common practices across the system Position SummaryPerforms multi dimensional administrative tasks that require creativity and independent discretionary judgment to meet the needs of the Population Health department This role requires excellent organizational skills attention to detail and a high level of service Includes interactions with internal and external customers handling confidential information Responsible for managing schedules recording minutes preparing reports coordinating meetings handling communications and supporting various projects to enhance productivity and efficiencyThis position supports the Vice President of Medical Affairs Senior Director of Population Health Operations and team Position is primarily Monday ndash Friday days with flexibility in scheduling required Occasional evening availability is necessary with advance noticeThis position contributes to the overall success of the organization by providing multi dimensional complex administrative support in a manner which requires self direction creativity and independent and discretionary judgment Position ResponsibilitiesKey Areas of ResponsibilityClerical work Managing schedules and calendars for multiple leaders Coordinating meetings with internal and external stakeholders Creates prepares and distributes meeting materials to attendees including reports agendas PowerPoint presentations meeting minutes Attends required meetings and prepares comprehensive meeting minutes Coordinates and secures travel arrangements including conference registration flights hotel and transportation for VP and team as needed Creating Excel and PowerPoint reports and presentations for leadership Welcomes visitors and meeting attendees to suite showing to appropriate offices and conference rooms Assists with the onboarding of new team members including but not limited to ordering of IT equipment completion of network access forms inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members Accepts and distributes mail correspondence Maintains office supply inventory and ordering Orders computer and phone equipment as requested by leader Composing correspondence via email and in person Booking conference room training and office spaces Participates in the planning and coordination of team buildingteam educational activities Participate in activities and completion of documents dealing with sensitive and confidential issues and information including Human Resources Payroll Timecards or other issues impacting the organizationProject work Coordinating events Working RelationshipsThis Job Reports To Job Title Senior Director of Operations Population HealthEducationmiddot Minimum High school diploma or equivalentmiddot Preferred Associate degreeExperiencemiddot Minimum yearsrsquo administrative experiencePreferred yearsrsquo administrative experience with at least three years supporting a senior leaderLanguage Skillsmiddot EnglishKnowledge Skills and Ability Requirements Excellent communication and interpersonal skills required Computer proficiency Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practice Able to manage multiple competing priorities within a fast paced and dynamic environment Highly motivated self directed executive presence Demonstrates flexibility and responsiveness in interactions with colleagues at all levels High level of professionalism and discretion in handling confidential and sensitive information Ability to work well in a team structure Attention to detail Highly organized Proficiency in Microsoft Office PowerPoint Excel Outlook and other systems Strong attention to detail and time management skills Healthcare experience preferred We take great care of careers With locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment Educationmiddot Minimum High school diploma or equivalentmiddot Preferred Associate degreeExperiencemiddot Minimum yearsrsquo administrative experiencePreferred yearsrsquo administrative experience with at least three years supporting a senior leaderLanguage Skillsmiddot EnglishKnowledge Skills and Ability Requirements Excellent communication and interpersonal skills required Computer proficiency Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practice Able to manage multiple competing priorities within a fast paced and dynamic environment Highly motivated self directed executive presence Demonstrates flexibility and responsiveness in interactions with colleagues at all levels High level of professionalism and discretion in handling confidential and sensitive information Ability to work well in a team structure Attention to detail Highly organized Proficiency in Microsoft Office PowerPoint Excel Outlook and other systems Strong attention to detail and time management skills Healthcare experience preferred We take great care of careers With locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment