Work where every moment mattersEvery day more than Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkThe creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole rather than a single member organizationWith the creation of our new umbrella organization we now have our own identity with a unique payroll benefits performance management system service recognition programs and other common practices across the system Position SummaryThis position supports the Clinical Resource Management CRM Team and reports to System Director of Clinical Resources Management This Position is primarily Monday ndash Friday Days with flexibility in scheduling requiredThis position contributes to the overall success of the organization by providing multi dimensional complex administrative support in a manner which requires self direction creativity and independent and discretionary judgment Position ResponsibilitiesKey areas of responsibility Schedules meetings and manages the calendars of multiple leaders Manage the day to day needs of the CRM team including maintaining office supply inventory and ordering Ensuring physician advisor credentialing and nursing licenses are up to date Assists in reserving conference rooms for CRM leadership and staff Drafts and submits mileage and business expense forms on behalf of Director of Clinical Resources CRM Physician Advisor and CRM team Assists with the onboarding and off boarding of new team members under the direction of manager Including but not limited to ordering of IT equipment completion of network access forms inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members Orders and set up of food and beverages for CRM Meetings Plan and event management including RSVP and picking up food etc Set clear expectations when help is needed and ensure obtaining appropriate way of payment prior to Creates prepares and distributes meeting materials to attendees including reports agendas PowerPoint presentations meeting minutes Participates in annual budget review with director and monitorstracks monthly budget expenses Manages the CRM Physician Advisor and CRM team schedules ndash including but not limited to helping creating schedule sending to appropriate admin staff for physician advisor team entering sick call outs and entering into Kronos accurately Updates Team SharePoint sites to maintain updated content attendance feedback minutes ie Uploadingscanning mail to necessary location when needed Welcomes visitors and meeting attendees to officesuite showing to appropriate offices and conference rooms Accepting and distributing all mail correspondence Performs other related duties or special projects related to supporting the Clinical Resource Management team Working RelationshipThis Job Reports To Job Title System Director Clinical Resource ManagementWork where every moment mattersEvery day more than Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkThe creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole rather than a single member organizationWith the creation of our new umbrella organization we now have our own identity with a unique payroll benefits performance management system service recognition programs and other common practices across the system Position SummaryThis position supports the Clinical Resource Management CRM Team and reports to System Director of Clinical Resources Management This Position is primarily Monday ndash Friday Days with flexibility in scheduling requiredThis position contributes to the overall success of the organization by providing multi dimensional complex administrative support in a manner which requires self direction creativity and independent and discretionary judgment Position ResponsibilitiesKey areas of responsibility Schedules meetings and manages the calendars of multiple leaders Manage the day to day needs of the CRM team including maintaining office supply inventory and ordering Ensuring physician advisor credentialing and nursing licenses are up to date Assists in reserving conference rooms for CRM leadership and staff Drafts and submits mileage and business expense forms on behalf of Director of Clinical Resources CRM Physician Advisor and CRM team Assists with the onboarding and off boarding of new team members under the direction of manager Including but not limited to ordering of IT equipment completion of network access forms inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members Orders and set up of food and beverages for CRM Meetings Plan and event management including RSVP and picking up food etc Set clear expectations when help is needed and ensure obtaining appropriate way of payment prior to Creates prepares and distributes meeting materials to attendees including reports agendas PowerPoint presentations meeting minutes Participates in annual budget review with director and monitorstracks monthly budget expenses Manages the CRM Physician Advisor and CRM team schedules ndash including but not limited to helping creating schedule sending to appropriate admin staff for physician advisor team entering sick call outs and entering into Kronos accurately Updates Team SharePoint sites to maintain updated content attendance feedback minutes ie Uploadingscanning mail to necessary location when needed Welcomes visitors and meeting attendees to officesuite showing to appropriate offices and conference rooms Accepting and distributing all mail correspondence Performs other related duties or special projects related to supporting the Clinical Resource Management team Working RelationshipThis Job Reports To Job Title System Director Clinical Resource ManagementEducationmiddot Minimum High School Diploma or equivalentmiddot Preferred Associates Degree or equivalent combination of education and experience Advanced computer skills preferredExperiencemiddot Minimumo Experience working in a dynamic fast paced environmento Experience in calendar scheduling for executiveso yearsrsquo experience working in an administrativesupporting rolemiddot Preferred yearsrsquo experience working in an administrativesupporting roleLanguage Skillsmiddot Exceptional customer service skillsmiddot Effective verbal and written communication skillsKnowledge Skills and Ability Requirementsmiddot Demonstrates strong organizational skills with attention to detail and the ability to handle high volumemultiple tasksmiddot Displays enthusiasm and confidence and the ability to motivate othersmiddot Demonstrates ability to work independentlyautonomously and within a team recognizing opportunities to make meaningful contributions towards business goalsmiddot Proficient in Microsoft Office eg Word Excel PowerPoint Outlookmiddot Demonstrates leadership and takes initiative to contribute and accept responsibility as neededmiddot Presents confidently and competently to individuals and groups in private and public settings We take great care of careers With locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment Educationmiddot Minimum High School Diploma or equivalentmiddot Preferred Associates Degree or equivalent combination of education and experience Advanced computer skills preferredExperiencemiddot Minimumo Experience working in a dynamic fast paced environmento Experience in calendar scheduling for executiveso yearsrsquo experience working in an administrativesupporting rolemiddot Preferred yearsrsquo experience working in an administrativesupporting roleLanguage Skillsmiddot Exceptional customer service skillsmiddot Effective verbal and written communication skillsKnowledge Skills and Ability Requirementsmiddot Demonstrates strong organizational skills with attention to detail and the ability to handle high volumemultiple tasksmiddot Displays enthusiasm and confidence and the ability to motivate othersmiddot Demonstrates ability to work independentlyautonomously and within a team recognizing opportunities to make meaningful contributions towards business goalsmiddot Proficient in Microsoft Office eg Word Excel PowerPoint Outlookmiddot Demonstrates leadership and takes initiative to contribute and accept responsibility as neededmiddot Presents confidently and competently to individuals and groups in private and public settings We take great care of careers With locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment