Job Title: Admin Associate Job Description The Admin Associate provides essential administrative support with a focus on data entry, inventory and asset management, and audit readiness. This role requires strong customer service skills, daily collaboration with management and supervisors, and the ability to quickly learn and use a computerized maintenance management system (CMMS). The Admin Associate helps ensure accurate records, smooth facility operations, and a professional, responsive experience for internal stakeholders. Responsibilities + Learn and effectively use the organization’s computerized maintenance management system (CMMS) to support day-to-day operations. + Perform accurate and timely data entry to maintain up-to-date records within the CMMS and other administrative systems. + Support inventory and asset management activities by tracking assets, updating records, and helping maintain accurate inventory levels. + Assist with audit-ready preparation by organizing documentation, verifying data accuracy, and maintaining orderly records. + Provide administrative support to facility management, including organizing information, preparing basic reports, and handling routine documentation. + Interact daily with management and supervisors to gather information, clarify requirements, and provide updates on administrative and facility-related tasks. + Deliver professional customer service to internal stakeholders by responding to inquiries, providing information, and directing requests appropriately. + Apply basic data analysis skills to review information, identify discrepancies, and support decision-making for facility and asset management. + Collaborate with colleagues to improve administrative processes and support a smooth, efficient office environment. Essential Skills + 1–2 years of experience in an administrative support, customer service, or related role. + Ability to learn and use a computerized maintenance management system (CMMS). + Proficiency in data entry with strong attention to detail and accuracy. + Experience or familiarity with inventory and asset management processes. + Basic data analysis skills to review and interpret information and identify issues. + Facility management experience or exposure to facility operations. + Excellent verbal communication skills for clear, professional interactions with management, supervisors, and colleagues. + Excellent written communication skills for accurate documentation and correspondence. + High school diploma. + General office skills, including comfort working with standard office tools and systems. Additional Skills & Qualifications + Eagerness to learn and adapt to new systems, processes, and responsibilities. + Strong customer service orientation with a professional and helpful demeanor. + Organizational skills to manage multiple tasks, documentation, and priorities. + Ability to work collaboratively with management, supervisors, and team members. + Problem-solving mindset with the ability to identify and escalate issues appropriately. Work Environment The Admin Associate works in a professional office and facility support environment that relies on a computerized maintenance management system (CMMS) and standard office software for daily operations. The role involves regular use of computers for data entry, documentation, and communication, as well as interaction with facility-related information and assets. The position includes frequent collaboration with management, supervisors, and internal stakeholders during standard business hours. The work setting values accuracy, organization, and responsiveness, and supports ongoing learning and development of administrative and facility management skills. Job Type & Location This is a Contract position based out of Stratford, CT. Pay and Benefits The pay range for this position is $18.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Stratford,CT. Application Deadline This position is anticipated to close on Apr 28, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.