Job Title: Accounts Receivable Specialist
Job Description

This contract Accounts Receivable Specialist role focuses on independently managing a high-volume portfolio of customer accounts, including EDI customers, with a strong emphasis on cash application, account reconciliation, and business-to-business collections. You will work closely with finance, sales, and operations teams to ensure accurate billing, timely collections, and clear reporting, while consistently following established procedures and instructions.

ResponsibilitiesIndependently manage a portfolio of customer accounts, including EDI customers, ensuring accurate and timely accounts receivable processing.Perform cash application and reconciliation of all incoming payments received by wire, EFT, check, and credit card.Research and resolve deductions and account discrepancies to ensure accurate customer balances.Process and research authorized deductions and dispute unauthorized deductions through appropriate channels.Analyze and forecast customer aging to support weekly accounts receivable meetings.Conduct business-to-business collection activities on open accounts receivable by contacting customers and collaborating with account management and sales teams.Issue standard credit memos in accordance with contractual agreements.Manage and create Excel reports for finance, sales, and operations leadership, ensuring accuracy and clarity of data.Monitor EDI billing execution and resolve issues identified through account reconciliations.Access and navigate customer portals to retrieve information, research transactions, and submit or manage disputes.Respond promptly and professionally to customer emails and inquiries related to billing, payments, and account status.Prepare manual invoices as needed for non-EDI customers to ensure timely and accurate billing.Prepare commercial shipping documents for import shipments on open accounts, ensuring compliance with documentation requirements.Create month-end accounts receivable summaries and reconciliations for assigned customers.Maintain a focus on continuous process improvement within established guidelines, identifying ways to enhance accuracy and efficiency while respecting current procedures.Complete ad hoc projects and tasks as assigned by leadership, meeting deadlines and quality expectations.Handle large volumes of paperwork and documentation, including importing and organizing documents through client portals after training.Essential Skills2–3 years minimum of accounts receivable or accounting experience.Proven experience with cash application, account reconciliation, and aging report analysis.Strong Excel skills, including VLOOKUP, pivot tables, and advanced reporting, with the ability to manipulate, analyze, summarize, and assess large volumes of data.Ability to work with large Excel data sets, including invoices with up to tens of thousands of line items.Experience preparing and analyzing aging reports and supporting weekly AR reviews.Demonstrated experience issuing credit memos and handling deductions and disputes.Experience with ERP systems; NetSuite experience is preferred, but other ERP experience is acceptable (excluding QuickBooks).Strong attention to detail and accuracy in data entry, reconciliation, and reporting.Ability to follow established procedures and instructions consistently without seeking to change existing processes.Strong written and verbal communication skills for interacting with customers and internal teams.Experience with business-to-business collections and customer account management.Comfort navigating customer portals to retrieve, research, and dispute transactions.Additional Skills & QualificationsBachelor’s degree in accounting is optional and preferred, but relevant experience is equally considered.Experience in consumer products is preferred.Experience working with big box retail customers is preferred.Experience working with customer portals for billing, documentation, and dispute management is preferred.NetSuite ERP experience is preferred, but familiarity with other mid-market ERP systems is beneficial.Ability to take thorough notes and document processes, actions, and account updates clearly.Ability to work effectively as part of a small accounts receivable team.Comfort preparing commercial shipping documents for import shipments.Willingness to complete an Excel skills assessment during the onsite interview.Work Environment

This role is a contract opportunity through the end of the year with potential for extension, offering a hybrid work arrangement with four days onsite and one day remote each week. You will join a small accounts receivable team of approximately four people, collaborating closely with finance, sales, and operations in a structured environment where following established procedures and instructions is essential. The position involves extensive use of Excel, including pivot tables and VLOOKUPs, and regular work with ERP systems such as NetSuite or similar platforms. You will handle a significant volume of documentation and paperwork, frequently importing and managing documents through client portals. The workday includes focused, detail-oriented tasks such as reconciling accounts, managing large data sets, and preparing reports, in a professional office setting where accuracy, consistency, and adherence to processes are highly valued.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irvine,CA.

Application Deadline

This position is anticipated to close on May 21, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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