Actively Hiring! | Accounts Receivable Specialist | Austin, TX | Apply Now! Job Description The Accounts Receivable Specialist provides financial, administrative, and clerical support to ensure the timely and accurate receipt of payments, proper recording of transactions, and prompt resolution of discrepancies in line with company policies. This role requires strong analytical abilities, clear communication skills, and the confidence to make independent decisions while working across multiple systems, entities, and shifting priorities in a shared services environment. Responsibilities + Monitor and manage accounts receivable aging reports to ensure timely collection of outstanding balances. + Serve as the primary contact for assigned accounts, building and maintaining professional relationships with customers and internal teams. + Communicate with customers to collect payments, negotiate and manage payment plans, and coordinate with collections agencies when necessary. + Process 40–60 accounts receivable and collections notes daily, dedicating approximately 5–6 hours per day to collections activities. + Balance daily workload with 2–3 hours of emails, payment processing, and other accounts receivable tasks. + Post payments accurately, reconcile customer ledgers, and investigate and resolve discrepancies in a timely manner. + Generate financial reports and support internal and external audits by providing accurate documentation and analysis. + Maintain accurate and current customer data within ERP and accounting systems. + Navigate multiple company portals and operate within several ERP systems to support different organizations with unique processes and priorities. + Maintain and update contact databases and process documentation to support consistent and efficient workflows. + Identify process inefficiencies within accounts receivable and collections activities and recommend practical improvements. + Support internal teams by responding to inquiries professionally and providing clear, timely information. + Perform additional tasks and special projects as assigned to support the broader shared services and accounting teams. Essential Skills + Minimum of 3+ years of experience in accounts receivable, collections, or general accounting. + Strong, hands-on experience in credit management and collections, including high-volume activity (40–60 collection-related actions per day). + High school diploma or GED required. + Demonstrated ability to operate effectively within multiple ERP systems and various financial platforms. + Proficiency in Microsoft Excel, including VLOOKUP functions and Pivot Tables, and solid skills in Microsoft Word. + Working knowledge of general accounting principles and practices. + Ability to manage competing priorities and meet critical deadlines in a high-accountability environment. + Effective verbal, listening, and written communication skills for customer and internal stakeholder interactions. + Strong analytical, organizational, and decision-making skills with a high degree of accuracy and attention to detail. + Ability to maintain confidentiality when handling sensitive financial and customer information. + Willingness to work hard, accept constructive feedback, and continuously improve performance. Additional Skills & Qualifications + Associate degree or equivalent from a two-year college or technical school is preferred. + Experience with ERP systems such as SAP, Workday, or similar platforms. + Background in pharmaceutical, biotechnology, or medical technology industries is preferred. + Experience working in a larger or more complex organization is preferred. + Familiarity with accounting software, invoicing, cash application, payables, and general accounting workflows. + Ability to remain flexible and support multiple companies within a shared services structure. + Strong organizational skills and self-starting work style; individuals who are highly organized and can independently manage their workload tend to excel in this role. + Comfort working in a focused, task-driven environment where putting your head down and working through priorities is valued. + Experience with filing, maintaining documentation, and keeping accurate records in both digital and physical formats. Work Environment This role is based in a modern downtown Austin office near 5th & Colorado, featuring a premium view and an open-concept layout with cubicles. You will work on-site alongside the Accounts Receivable and Payroll teams as part of a shared services group that supports multiple entities, including a team of approximately 14 accounts receivable representatives, with 4 dedicated to a specific entity. The environment emphasizes cross-training on various systems, processes, and tools, offering clear career paths and mapping toward leadership and supervisor roles for those who perform well. The office includes two state-of-the-art kitchens, a BEVI beverage machine, and frequent catered lunches, including regular meals on Mondays and Wednesdays. The culture values high accountability, focus, and professional growth, with opportunities for future collection-related bonus programs, team events such as happy hours and bar crawls, and a supportive atmosphere that encourages development and advancement within the organization. Job Type & Location This is a Contract to Hire position based out of Austin, TX. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Austin,TX. Application Deadline This position is anticipated to close on May 3, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.