Accounts Receivable Specialist

Irvine, CA 

Job Description

We are seeking a detail-oriented and dedicated Accounts Receivable Specialist to join our team. This role involves managing customer accounts, handling various types of payments, and ensuring accurate account reconciliation. The ideal candidate will have experience in accounts receivable, a strong proficiency in Excel, and the ability to work independently in a fast-paced environment.

Responsibilities

- Independently manage customer accounts, including EDI customers.

- Apply and reconcile all incoming payments received by wire, EFT, check, and credit card.

- Research and resolve deductions and account discrepancies.

- Process and research authorized deductions and dispute unauthorized deductions.

- Analyze and forecast customer aging for weekly AR meetings.

- Perform business-to-business collection of open accounts receivable by contacting customers and collaborating with account management and sales teams.

- Issue standard credit memos for contractual agreements.

- Manage and create Excel reports for executives in Finance, Sales, and Operations.

- Monitor EDI billing execution and resolve issues identified through account reconciliations.

- Access customer portals to retrieve, navigate, research, and dispute transactions.

- Respond to customer emails and inquiries.

- Prepare manual invoices as needed for non-EDI customers.

- Prepare commercial shipping documents for import shipments on open accounts.

- Create month-end Accounts Receivable summaries and reconciliations for assigned customers.

- Maintain continuous process improvement.

- Complete ad hoc projects as assigned.

Essential Skills

- 2+ years of AR or accounting experience.

- Strong Excel skills, including v-lookups, pivot tables and being able to work with large data sets. 

- Experience in consumer products preferred.

- Experience with NetSuite preferred, but open to other ERP systems.

- Bachelor’s Degree in accounting is preferred

- Experience with big box retail and customer portals is preferred.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irvine,CA.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n